HR and Payroll Advisor

RXO, Inc.; East Midlands; Hybrid; GBP 30,000 - 33,000; Part time

Benefits offered by this job

E-learning platform

Benefits package

Employee Assistance Programme

Maternity leave

Paternity leave

Diversity & Inclusion

Career growth programs

Job summary

RXO, Inc. is seeking an experienced HR & Payroll Advisor to support UK operations from our Derby site. The role is part-time with flexible hours and involves HR administration, payroll processing, and advisory support across Europe, focusing on the UK and Netherlands.

You will partner with Finance and external providers to ensure accurate payroll, pension submissions, and HR data management. The role demands strong governance, confidentiality, and stakeholder collaboration in a fast-paced

Qualifications

• Previous experience in an HR Advisor, HR Generalist, or HR & Payroll role.
• Experience supporting and coordinating payroll processes.
• Strong employee relations experience.
• Excellent organisational and administrative skills with a keen eye for detail.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to work.
• Excellent communication skills (verbal, written, presentation).
• Strong stakeholder management and relationship-building abilities.

Responsibilities

• Manage HR administration activities for Europe, with primary UK and Netherlands focus.
• Maintain accurate employee records, personnel files, and contractual documentation.
• Support the full employee lifecycle: recruitment, onboarding, induction, internal moves, offboarding.
• Provide first-line advice and support to managers on HR policies and procedures.
• Manage employee relations cases (discipline, grievance, performance, absence, probation).
• Prepare and maintain HR reports, dashboards, and business plans.
• Conduct HR audits to ensure policy compliance.
• Provide admin support to the wider HR and Leadership teams.
• Prepare monthly payroll data and submit to external provider.
• Review payroll outputs and resolve discrepancies before sign-off.
• Prepare monthly pension submissions and support pension administration.
• Handle payroll queries and liaise with Finance on reconciliations.
• Year-end payroll activities and statutory reporting obligations (P11d, PSA).
• Act as SME for Workday and HR systems.
• Support maintenance and integrity of HR data.

Skills

Payroll administration

Employee relations

UK employment law

Microsoft Excel

Stakeholder management

Organisational skills

Confidentiality

Education

HR qualification or equivalent

CIPD Level 5 (desirable)

Tools

Workday

ActivPeopleHR

Job description

Accelerate your career at RXO

RXO is a leading provider of transportation solutions. With cutting-edge technology at the center, we’re revolutionizing the industry with our massive network and commitment to finding solutions for every challenge. We create more efficient ways for shippers and carriers to transport goods seamlessly across North America, Europe, Asia, and beyond—creating smarter, more sustainable supply chains for a global economy. The company is globally headquartered in Charlotte, N.C. regionally headquartered in Amsterdam, NL. VisitRXO.com for more information and connect with RXO onFacebook, X,LinkedIn, Instagram, and YouTube.

Compensation for this role is 30,000-33,000 DOE Pro-rata per annum

We are looking for an experienced and proactive HR & Payroll Advisor to join our European HR team, with primary responsibility for supporting our UK operations. This is a varied and hands‑on role, providing both HR and payroll support across the employee lifecycle while ensuring compliance, accuracy, and excellent employee experience.

The successful candidate will work closely with employees, managers, Finance, and external payroll and pension providers, acting as a trusted advisor on HR and payroll matters. This role is ideal for someone who enjoys a mix of operational HR, employee relations, payroll administration, and HR systems management.

We recognise that flexibility is important. This role is Part-time, we are open to discussing hours per week and other flexible working arrangements. Please indicate your preference in your application.

Key Responsibilities

HR

• Manage HR administration activities for employees across Europe, with primary responsibility for the UK and The Netherlands.

• Maintain accurate employee records, personnel files, and contractual documentation.

• Support the full employee lifecycle, including recruitment, onboarding, induction, internal moves, and offboarding.

• Provide first‑line advice and support to managers and employees on HR policies, procedures, and best practice.

• Manage employee relations cases, including disciplinary, grievance, performance management, absence management, and probation reviews.

• Prepare and maintain reports, dashboards, and business plans relating to HR projects and initiatives.

• Conduct HR audits and compliance checks to ensure adherence to company policies and employment legislation.

• Provide administrative support to the wider HR and Leadership teams.

Payroll

• Prepare and submit monthly payroll data to the external payroll provider, ensuring accuracy and compliance.

• Review payroll outputs and resolve discrepancies before payroll sign‑off.

• Prepare monthly pension submissions and support pension administration activities.

• Act as the first point of contact for employee payroll queries.

• Liaise with the Finance team on payroll‑related reconciliations, reporting, and audit requirements.

• Work with the external payroll provider on year‑end payroll activities and statutory reporting obligations such as P11d and PSA submissions

HR Systems & Reporting

• Act as a subject matter expert for Workday and other HR systems.

• Support the maintenance, integrity, and optimisation of HR data.

• Utilise HR systems and software, including Workday, ActivPeopleHR, payroll systems.

Essential Skills & Experience

• Previous experience in an HR Advisor, HR Generalist, or HR & Payroll role.

• Experience supporting and coordinating payroll processes.

• Strong employee relations experience.

• Excellent organisational and administrative skills with a keen eye for detail.

• Ability to manage multiple priorities and work independently in a fast‑paced environment.

• Strong problem‑solving skills and a proactive approach to work.

• Excellent verbal, written, and presentation communication skills.

• Strong stakeholder management and relationship‑building abilities.

• Proficiency in Microsoft Excel, PowerPoint, and other Microsoft Office applications.

• HR and/or payroll qualification, or equivalent practical experience.

• Good knowledge of UK employment law and HR best practices.

• Proven ability to handle confidential information with discretion and professionalism.

Desirable Skills & Experience

• CIPD Level 5 qualification (or currently working towards).

• Experience using Workday or other HRIS platforms.

• Experience of pension administration and employee benefits.

• Experience supporting employees across multiple countries and sites.

The role is based in our Derby site with some hybrid working available.

Does this sound like you? Check out what else RXO has to offer.

Why Join Us:

Our Benefits

Free access to internal e-learning platform to grow in your profession and gain new skills

Comprehensive benefits package (Smart Hive retail discount platform, group life insurance)

Free confidential Employee Assistance Programme (EAP) with qualified counsellors

Enhanced maternity leave

Enhanced paternity leave

Diverse and Inclusive environment

Community Service Day

Internal Career Growth Programs

Our company is committed to creating a diverse and inclusive workplace. We ensure that all recruitment decisions are made without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or any other protected status. All candidates will be considered based on merit, qualifications, and business needs. We actively promote equal opportunities and strive to eliminate bias at every stage of the hiring process. Review RXO’s European privacy statement here.