HR Administrator - Training, Payroll & Onboarding (Hybrid)

Well-Safe Solutions; Aberdeen City; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

Well-Safe Solutions in Aberdeen is seeking a HR Administrator to support the HR Manager and deliver high-quality administrative service across HR, Training and Competence, Payroll and Culture and Development. This full-time, hybrid role may require occasional visits to other company locations.

You will help manage onboarding, records, HR systems and confidential data, ensuring accurate documentation and timely processes in line with GDPR policies.

Qualifications

• Previous experience in an HR administration role or a strong administrative role involving confidential information, systems and multiple stakeholders.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Clear and professional written and verbal communication skills.
• Ability to manage competing priorities and deliver work within required timescales.
• Proficient in Microsoft Office applications.
• Ability to handle confidential and sensitive information with discretion and integrity.
• A proactive, collaborative and service-focused approach.
• Experience using HR information systems, training management systems or similar business systems.
• Experience in an operational, engineering, energy or offshore environment.

Responsibilities

• Co-ordinate onboarding activities, ensuring a smooth and welcoming experience for new employees and that all required documentation, pre-employment checks and certification are received, verified and accurately recorded.
• Provide day-to-day HR administrative support across the employee lifecycle, including processing approved documentation and system updates relating to joiners, contractual changes, promotions, salary changes and leavers.
• Provide administrative support throughout the recruitment process, including monitoring the recruitment inbox, posting job advertisements, corresponding with candidates, arranging interviews and preparing approved offer documentation.
• Review speculative CVs and retain details of potentially suitable candidates within SharePoint for future recruitment opportunities.
• Administer probation processes, maintaining accurate records and supporting the timely completion of required documentation.
• Maintain accurate and up-to-date employee information across HR systems, including D365 HR and the Company’s Training Management System, 3TX in line with GDPR and company requirements
• Monitor the HR inbox, responding to routine enquiries, directing queries to the appropriate HR focal point.
• Maintain company organisation charts and ensure current versions are available on the Employee Hub.
• Accurately maintain employee files, HR records and Employee Hub and News content.
• Provide administrative support for key HR projects and initiatives, ensuring effective coordination and timely completion of project activities.
• Handle personal, employment and payroll information with integrity and in accordance with confidentiality and data protection requirements.

Skills

Administrative skills

Organisational skills

Attention to detail

Communication skills

Confidentiality & integrity

MS Office

HRIS experience

Tools

D365 HR

3TX

Job description

Well-Safe Solutions in Aberdeen is seeking a HR Administrator to support the HR Manager and deliver high-quality administrative service across HR, Training and Competence, Payroll and Culture and Development. This full-time, hybrid role may require occasional visits to other company locations.

You will help manage onboarding, records, HR systems and confidential data, ensuring accurate documentation and timely processes in line with GDPR policies.