HR Administrator/Job Aide

South Cumbria Nhs Foundation Trust; Clayton Brook; Hybrid; GBP 14,000 - 20,000; Part time

Benefits offered by this job

Flexible working

Wellbeing resources

Job summary

South Cumbria NHS Foundation Trust is seeking an experienced note taker to provide minute taking and secretarial support for up to 24 hours per week, on a flexible basis. The role is centred on supporting a Band 5 HR Advisor/ Trainee HR Business Partner, with note taking for HR hearings and related meetings.

Work will be primarily face to face in the Fylde area, with options for virtual sessions via MS Teams.

Qualifications

• Previous administration experience supporting a busy team.
• Excellent note taking skills.
• Excellent verbal and written communication skills.
• Ability to manage time and workload effectively to deadlines.

Responsibilities

• Provide minute taking across the organisation, mainly face to face in the Fylde network or virtually via MS Teams.
• Produce correspondence as directed e.g. mass mailings, meeting minutes.
• Demonstrate tact and empathy during difficult and sensitive conversations.
• Liaise with customers regarding HR related schemes as appropriate.
• Promote the positive reputation of the Business Partnering team.

Skills

Note taking

Administrative support

Communication skills

Time management

Attention to detail

Job description

We are seeking to recruit an experienced, enthusiastic and motivated note taker to undertake a unique role supporting someone with a hearing impairment on a flexible basis for up to 24 hours per week.

Your role will involve working as a Job Aide Working alongside a hearing impaired, Band 5 HR Advisor/Trainee HR Business partner supporting them with note taking/secretarial support.

The successful candidate will be required to provide a note taking service, face to face primarily in the Fylde area or virtual via MS Teams. The note taking will be required for a variety of meetings, including HR hearings and grievances.

When note taking isn't required general administration duties within the HR Admin team will be undertaken., The post holder will undertake a note taking service, either face to face primarily in the Fylde area or virtual via MS Teams. The note taking will be required for a variety of meetings, including case conferences, network meetings, formal disciplinary, grievance and sickness meetings and hearings.

When notetaking is not required you will provide a comprehensive, customer focused and efficient administration service supporting the Human Resources Directorate in assisting the Trust in achieving its strategic and operational objectives.

Key responsibilities

• Provide a comprehensive administrative service primarily minute taking across the organisation, but primarily in the Fylde network face to face, or virtually via MS Teams
• Produce correspondence as directed e.g. mass mailings, meeting minutes.
• Demonstrate attention to detail and accuracy in written communication
• Select appropriate methods of communication depending on the circumstances
• Demonstrate tact and empathy during difficult and sensitive conversations
• Liaise with customers regarding applications for Human Resources related schemes as appropriate
• Promote the positive reputation of the Business Partnering team
• Attend organised events and meetings if required
• Participate fully in team/departmental meetings and activities
• Support team and departmental colleagues in so far as is reasonable and practicable
• Provide support, guidance and routine query resolution
• Previous administration experience supporting a busy team
• Excellent note taking skills
• Ability to manage time and workload effectively, working to deadlines with limited supervision
• Excellent verbal and written communication skills
• Excellent negotiation and influencing skills
• Ability to be dynamic, speedy and accurate whilst remaining calm under pressure

LSCFT support flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as term time, part time, compressed hours and flexi-time.

The wellbeing of our people is at the heart of everything we do. We offer a wide range of resources, tools and support to help you thrive both in and out of work.

Explore our full wellbeing offer here:Keeping our workforce well