HR Administrator

Donaldson; Poole; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking an HR Administrator to support their HR team in Poole. The role involves managing HR administration, assisting in recruitment, and maintaining accurate employee records. Ideal candidates will have strong organisational skills and experience in a busy office environment.

Qualifications

• Experience in administration in a busy office environment.
• Working with Excel spreadsheets for data input.

Responsibilities

• Support the HR team in the efficient provision of HR services.
• Update the HR master spreadsheet and manage HR administration.
• Assist in recruitment processes and monitor HR inboxes.

Skills

Organisational skills

Attention to detail

Interpersonal skills

Job description

Donaldson is committed to solving the world’s most complex filtration challenges. Together, we make cool things. As an established technology and innovation leader, we are continuously evolving to meet the filtration needs of our changing world. Join a culture of collaboration and innovation that matters and a chance to learn, effect change, and make meaningful contributions at work and in communities.

Summary of Position Purpose:

• To support the HR team in the efficient and effective provision of HR services
• To undertake all HR administration
• To provide cover for the HR Advisor
• To contribute to HR meetings
• To assist the HR team in achieving the Company’s objectives
  
  

Primary Responsibilities:

• Update the HR master spreadsheet to show starters, leavers and data changes
• Ensure return to work forms are completed correctly, processed and escalated if required
• Update the HR system (Workday and i-Time)
• Monitor and respond to the HR vacancies inbox
• Monitor and manage the Holiday inbox, undertaking all associated admin
• Support the recruitment process, in particular blue collar agency workers
• Update the Operations headcount spreadsheet
• Prepare absence stats
• Monitor agency workers and provide data to support decisions on permanent Contracts
• Prepare Contracts of Employment and create personnel files
• Administer Donaldson e-learning
• Set up new starters on HR system (Workday and i-Time)
• Collate training matrixes throughout Company
• Update organisation charts, including photos of new starters
• Administer probationary reviews
• Take accurate notes at meetings, including disciplinary, absence and grievances, ensuring all statements are read and signed
• Provide cover for the HR Advisor
• Ensure all HR administration is undertaken in a timely, accurate and efficient manner, continuously seeking ways to make improvements
• Liaise with the finance team to provide accurate and up-to-date information on employees
• Keep up-to-date with legislation and statutory requirements, suggesting changes to HR policies and procedures
• Support the development and maintenance of a culture of positive employee relations
  
  

Person Specification:

Knowledge

Desirable

• Current UK employment law and its implications
• HR best practice
  
  

Experience

Essential

• Administration in a busy office environment
• Working with Excel spreadsheets for data input
  
  

Desirable

• HR processes to include recruitment, absence, disciplinaries and grievances,
• Working in a manufacturing environment
• Collecting data
• Delivering measurable improvements to processes
  
  

Aptitudes, Abilities and Behaviours

Essential

• Excellent organisational skills, accuracy and attention to detail, to ensure all HR information is correct and up-to-date
• Ability to know when to use initiative and when to seek guidance
• Ability to develop processes to improve efficiency
• Excellent standard of numeracy and literacy to report data with commentary
• Excellent interpersonal skills to deal effectively with employees
• Tact, diplomacy and sensitivity to deal with confidential information
• High standards of professionalism and personal integrity
• Passion for working in the HR profession
  
  

Other Factors

Desirable

• Driving licence
  
  

Employment opportunities for positions in the United States may require use of information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

Donaldson Company has been made aware that there are several recruiting scams that are targeting job seekers. These scams have attempted to solicit money for job applications and/or collect confidential information, Donaldson will never solicit money during the application or recruiting process. Donaldson only accepts online applications through our Careers | Donaldson Company, Inc. website and any communication from a Donaldson recruiter would be sent using a donaldson.com email address. If you have any questions about the legitimacy of an employment opportunity, please reach out to [e-mail] to verify that the communication is from Donaldson.

Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.