HR Administrator

Internetwork Expert; Aylesford; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Healthcare Cash Plan – claim back UK

Pension scheme

23 days’ holiday + bank holidays + 3

Birthday day off

Free fruit, snacks, hot drinks

Job summary

Pineapple is seeking an HR Administrator to support the employee lifecycle, maintain HR records, and drive efficient administration. This office-based role in Aylesford, Kent, reports to the HR team and offers the opportunity to contribute to complex HR processes.

You will coordinate onboarding, pre-employment checks, payroll changes, and HR reporting while upholding GDPR and confidentiality. A proactive communicator with meticulous organisational skills will thrive in our award-winning

Qualifications

• Experience in an HR administration or similar people-support role.
• Experience handling HR records and GDPR compliance.
• Strong attention to detail and confidentiality.

Responsibilities

• Maintain accurate employee records and HR systems, ensuring GDPR compliance.
• Administer the employee lifecycle (onboarding, inductions, probation, changes, leavers).
• Prepare and issue employment documentation (offers, contracts, amendments).
• Coordinate pre-employment checks (references, right-to-work, DBS).
• Record and update absence and other changes; monitor HR systems and charts.
• Support recruitment administration and onboarding activities; compile HR reports.

Skills

HR administration

MS Office

Attention to detail

Communication skills

Confidentiality

Education

CIPD Level 3 (or equivalent)

Tools

Cascade HRIS

Job description

HR Administrator

LOCATION: Aylesford, Kent, Office based

WORKING HOURS: 8.00am – 4.30pm

CONTRACT: Full-time, Permanent

Join Our Team

We're looking for a HR Administrator to join our growing team at Pineapple.

This is an exciting opportunity to become part of an award-winning business where you'll play an important role in supporting our continued success. If you're passionate about delivering great results, enjoy working collaboratively and are looking for a company that genuinely values its people, we'd love to hear from you.

What We’re Looking for

You will provide accurate and efficient administrative support across the employee lifecycle, ensuring HR records, processes and documentation are maintained to a high standard.

The role will act as a first point of contact for routine HR queries and will support the wider HR team with recruitment, onboarding, employee relations administration, benefits, payroll changes and general HR projects.

What You’ll Be Doing

• Maintain accurate employee records, personnel files and HR systems, ensuring compliance with GDPR and company policies.
• Administer the employee lifecycle, including onboarding, inductions, probation reviews, contractual changes and leaver processes.
• Prepare and issue employment documentation, including offer letters, contracts and amendments.
• Coordinate pre-employment checks, including references, right-to-work and DBS checks.
• Record and update employee information, including absence, family leave and other employee changes.
• Monitor and maintain HR systems, training platforms and organisational charts.
• Support recruitment administration and onboarding activities.
• Prepare HR reports and people data, ensuring accuracy and confidentiality.
• Provide administrative support for employee relations processes, including meeting coordination and note-taking.
• Monitor the HR inbox and respond to employee queries in a timely manner.
• Support HR projects, employee engagement initiatives and continuous improvement activities.
• Undertake any other reasonable duties as required by the business.

What success looks like

You will deliver accurate, timely HR support while providing an excellent experience for colleagues and helping the HR team operate efficiently.

Ideally, you’ll have

• Previous experience in an HR administration or similar people-support role.
• Ideally CIPD Level 3 qualified (or similar qualification) or currently working towards it.
• Experience using Cascade or a similar HR information systems.
• Confident using Microsoft Office.
• High level of accuracy and attention to detail.
• Ability to handle confidential and sensitive information appropriately.
• Strong organisation skills and ability to manage competing deadlines.
• Able to recognise when an issue should be escalated.
• Professional, approachable and comfortable dealing with employees and managers at all levels.
• Strong written and verbal communication skills.

Benefits and Perks

Here’s what you can look forward to when you join us:

• We’re proud to be recognised as one of The Sunday Times Best Places to Work for three consecutive years) – and we work hard to make sure our people genuinely feel it
• Competitive salary and a discretionary annual bonus
• 15 work from home days per year
• Pension scheme
• Healthcare Cash Plan – claim back medical, dental and optical costs
• Perks & rewards platform – access hundreds of deals and discounts
• Gym discounts through our perks platform
• Employee Assistance Programme – confidential support when you need it
• 23 days’ holiday plus UK bank holidays, increasing to 26 with length of service
• An extra day off for your birthday
• Loyalty reward for increasing years of service
• Death in service
• Learning & Development platform with online courses, certifications and professional development tools to support your career growth
• Tree planted in your honour when you join – with trees already planted in the UK, Tanzania, Uganda, Kenya and Madagascar
• Sustainability-focused business – committed to low‑carbon operations, renewable energy and recycled materials
• Regular team socials and events, including summer and Christmas parties
• Christmas gift
• Monthly Pizza Friday
• Free fruit, snacks, hot drinks and cold beverages
• Refer a friend scheme – £250 reward
• EV car charging facilities
• High-quality, modern office environment
• Free onsite parking / within walking distance from the train station

About Pineapple

Pineapple is a global leader in designing innovative furniture for challenging environments. Founded in 1975 as a family‑run business, we're grown into an international organisation with headquarters in Kent and offices in France, Germany and the USA.

With more than 200 employees worldwide, we're passionate about creating furniture that not only looks great and performs exceptionally but also helps create calm, safe and inspiring spaces for the people who use it.

We're proud to have been recognised as one of The Sunday Times Best Places to Work for three consecutive years. Our people are at the heart of everything we do, and we're committed to creating a workplace where everyone feels valued, supported and empowered to succeed.

Our Values

We're proud of the culture we've built and are looking for someone who shares our values:

Teamwork – We work collaboratively, supporting one another and recognising that the best results come from working together.

Committed – We take pride in what we do, showing dedication, reliability and a strong work ethic every day.

Ownership – We take responsibility for our work, act with integrity and continually look for ways to improve.

Positive – We approach challenges with optimism, enthusiasm and a solutions‑focused mindset.

Responsive – We act quickly, communicate effectively and always strive to exceed customer expectations.

Diversity & Inclusion

Pineapple is an equal opportunities employer. We welcome applications from people of all backgrounds and are committed to creating an inclusive workplace where everyone can thrive.

Recruitment agencies

Thank you for your interest in working with Pineapple. We will reach out directly if we require support.