HR Administrative Assistant

Mid Cheshire Hospitals NHS Foundation Trust; Crewe Green; On-site; GBP 18,000 - 23,000; Full time

Job summary

Mid Cheshire Hospitals NHS Foundation Trust is seeking an HR Administration Assistant on a fixed-term basis to provide comprehensive administrative support to the Workforce Business Partner Team. You will help deliver a professional, efficient and confidential service to managers and staff across the Trust.

The role offers exposure to a wide range of workforce activity and is a great development opportunity for someone looking to advance a career in Human Resources.

Qualifications

• Strong organisation and time-management skills.
• Excellent digital, communication, and IT skills.
• Ability to maintain confidentiality and data protection.

Responsibilities

• Provide comprehensive administrative support to the Workforce Business Partner Team, ensuring a professional and efficient service.
• Organise and coordinate meetings, formal hearings and workforce-related panels, including preparing agenda packs, taking minutes and arranging associated administrative requirements.
• Prepare, format and maintain workforce documentation including letters, reports, presentations, policies, spreadsheets and other correspondence.
• Support the production and distribution of workforce reports, management information and key performance data.
• Assist Workforce Business Partners in the collection, analysis and presentation of workforce metrics and trends.
• Respond to telephone and email enquiries, providing a professional first point of contact for managers, staff and external organisations.
• Maintain accurate and confidential workforce records, ensuring compliance with data protection requirements and Trust policies.
• Utilise Microsoft Office applications, ESR and digital systems to support the effective operation of the service.
• Work collaboratively with colleagues across the Workforce Team to support service priorities and projects.
• Contribute to continuous improvement activities and undertake additional duties commensurate with the role as required.

Skills

Administrative support

Digital literacy

Microsoft Office

Data protection

Tools

ESR system

Job description

An exciting opportunity has arisen to join the Workforce Business Partner Team at Mid Cheshire Hospitals NHS Foundation Trust as an HR Administration Assistant. This is a fixed-term opportunity until 30 April 2027 to provide cover for a secondment within the team. Working within a busy and supportive workforce function, you will provide comprehensive administrative support to the Workforce Business Partner Team, helping to deliver a professional, efficient and customer-focused service to managers and staff across the Trust. The role offers exposure to a wide range of workforce activity, providing an excellent opportunity for someone looking to develop their career within Human Resources. We are looking for a highly organised individual with excellent digital, communication, administration and IT skills who can manage a varied workload whilst maintaining accuracy, professionalism and confidentiality. You will work closely with Workforce Business Partners, Deputy Workforce Business Partners and colleagues across the Trust, playing an important role in supporting the delivery of high-quality workforce services.

• Provide comprehensive administrative support to the Workforce Business Partner Team, ensuring a professional and efficient service is maintained.
• Organise and coordinate meetings, formal hearings and workforce-related panels, including preparing agenda packs, taking minutes and arranging associated administrative requirements.
• Prepare, format and maintain workforce documentation including letters, reports, presentations, policies, spreadsheets and other correspondence.
• Support the production and distribution of workforce reports, management information and key performance data.
• Assist Workforce Business Partners in the collection, analysis and presentation of workforce metrics and trends.
• Respond to telephone and email enquiries, providing a professional first point of contact for managers, staff and external organisations.
• Maintain accurate and confidential workforce records, ensuring compliance with data protection requirements and Trust policies.
• Utilise Microsoft Office applications, ESR and digital systems to support the effective operation of the service.
• Work collaboratively with colleagues across the Workforce Team to support service priorities and projects.
• Contribute to continuous improvement activities and undertake additional duties commensurate with the role as required., Provide comprehensive administrative support to the Workforce Business Partner Team, ensuring a professional and efficient service is maintained.
• Organise and coordinate meetings, formal hearings and workforce-related panels, including preparing agenda packs, taking minutes and arranging associated administrative requirements.
• Prepare, format and maintain workforce documentation including letters, reports, presentations, policies, spreadsheets and other correspondence.
• Support the production and distribution of workforce reports, management information and key performance data.
• Assist Workforce Business Partners in the collection, analysis and presentation of workforce metrics and trends.
• Respond to telephone and email enquiries, providing a professional first point of contact for managers, staff and external organisations.
• Maintain accurate and confidential workforce records, ensuring compliance with data protection requirements and Trust policies.
• Utilise Microsoft Office applications, ESR and digital systems to support the effective operation of the service.
• Work collaboratively with colleagues across the Workforce Team to support service priorities and projects.
• Contribute to continuous improvement activities and undertake additional duties commensurate with the role as required.

Mid Cheshire Hospitals NHS Foundation Trust provides comprehensive hospital and community services for East Cheshire (population 399K) and West Cheshire and Chester (population 357K). Our services include planned and unplanned/emergency care, cardiac and critical care, child health, maternity, and intermediate care across Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford. Through our community arm, Central Cheshire Integrated Care Partnership, we deliver extensive services in 26 medical centres and schools in collaboration with Cheshire and Wirral Partnership NHS FT and the South Cheshire and Vale Royal GP Alliance. With 500 beds and around 5,500 staff, we are one of the area's largest employers. Since the formation of Integrated Care Systems in July 2022, the Trust has become a key partner in Cheshire East & Cheshire West and Chester and in two provider collaboratives, aligning our strategic goals with the Cheshire & Merseyside Integrated Care System. As part of the national New Hospital Programme, we're reimagining Leighton Hospital to create a new health and care neighbourhood, transforming healthcare delivery for a Healthier Future. Learn more on ourHealthier Futures website. At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.