HR Administrative Assistant

TN United Kingdom; Belfast; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

An established industry player is seeking a dedicated HR Administrative Assistant for a 1-year temporary role. This position offers a unique opportunity to support various HR functions, including recruitment administration, onboarding, and health and wellbeing activities. The ideal candidate will have a strong foundation in administration with excellent IT skills, particularly in Microsoft Office applications. This role promotes a hybrid working environment, allowing for flexibility while contributing to the HR team's success. If you are passionate about HR and eager to make a difference, this opportunity is perfect for you.

Qualifications

• 5 GCSE passes or equivalent at Grade C or above.
• 1 year of recent administration experience in HR or payroll.

Responsibilities

• Support HR recruitment and onboarding processes.
• Organise health and wellbeing activities and events.
• Maintain HR records and assist with general HR queries.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Data Accuracy

Confidentiality

Education

GCSE Passes

Job description

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Your newpany

Hays are partnering with an educational institute to recruit for a HR Administrative Assistant on a 1-year temporary basis.

Your new role

• Support HR recruitment administration and adhere to timelines.
• Assist with equality monitoring and statutory returns.
• Help onboard new staff, set up systems, issue contracts, and manage probation documentation.
• Organise and administer health and wellbeing activities and events.
• Support monthly HR/payroll administration and address finance/payroll queries.
• Enter fit notes into HRIS and update employee records.
• Schedule Occupational Health appointments and manage related administration.
• Organise and administer learning and development events, including sourcing quotations, booking rooms, and arranging hospitality.
• Input learning and development records into HRIS and set reminders for statutory training.
• Perform general HR administrative duties, including calculating and administering annual leave, probationary, and induction processes.
• Maintain the HR inbox and follow up on routine correspondence.
• Assist with general HR queries and escalate as needed.
• Take minutes at HR/employee relations meetings.
• Oversee record management processes, ensuring accurate and timely updates in PAMS and other systems.

What you'll need to succeed

• At least five GCSE passes or equivalent at Grade C or above, to include qualifications that demonstrate literacy / proficiency in English language and numeracy.
• At least one year’s recent administration experience working in an HR or training or payroll office environment.
• Excellent IT skills, with demonstrable experience of using Microsoft Word, Excel and Outlook.
• Proven ability to work with data ensuring high levels of accuracy.
• Experience of working in an environment in which confidentiality must be maintained.

What you'll get in return

• The post is a fixed-term, full-time position for 12 months with the possibility of an extension.
• £ per hour
• Hybrid working
• Hours per week Monday to Thursday (am – pm) and Friday (am – pm)
• June start date