HR Administrative Officer (Temporary, Public Sector, Belfast)

Honeycomb; Belfast; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an HR Administrative Officer for a temporary contract in Belfast. This role is pivotal in supporting the Human Resources team by managing recruitment processes, ensuring compliance, and providing administrative support for training and development activities. The ideal candidate will possess strong organisational skills, proficiency in Microsoft Office, and experience in handling confidential information. This opportunity offers a chance to contribute to a meaningful cause while gaining valuable HR experience in a supportive environment.

Qualifications

• Minimum of five GCSEs, including English Language and Mathematics.
• At least two years' administrative experience, including one year in HR.

Responsibilities

• Carry out administrative tasks related to recruitment and onboarding.
• Liaise with recruitment agencies and assist with employment checks.

Skills

Microsoft Office

Written Communication

Verbal Communication

Organisational Skills

Time Management

Confidentiality

Education

Five GCSEs at Grade C or above

HR-related qualification

Tools

PAMS

Job description

Honeycomb Jobs is delighted to be working with our public sector client to recruit an immediately available HR Administrative Officer for a temporary contract based in Belfast.

The Client

Our quasi-public sector client provides safe, effective support and care to individuals affected by the Troubles. This client is a leading entity of the EU Programme for Peace and Reconciliation.

The Role

This position will support the Human Resources team in delivering an effective, efficient, and people-focused HR service. Responsibilities include, but are not limited to:

1. Carrying out administrative tasks related to recruitment.
2. Scheduling recruitment shortlisting and interviews, and preparing documentation for panel members.
3. Auditing recruitment competitions to ensure all documentation is complete and saved.
4. Liaising with recruitment agencies regarding the procurement of agency workers.
5. Assisting with employment checks, including Access NI and references.
6. Organising induction sessions for new staff.
7. Providing administrative support for learning and development activities, including procurement and booking training courses.
8. Recording training attendance and updating employee training records.
9. Issuing and collecting training evaluation forms.
10. Advising line managers on recording absences and managing HR documentation.
11. Scanning and securely storing fit notes and confidential information.
12. Monitoring absence rates and escalating long-term absence issues.
13. Serving as the first point of contact for premises issues in Belfast.
14. Liaising with the Premises Officer regarding repairs.
15. Managing swipe card distribution and updating relevant spreadsheets.
16. Performing general HR administrative tasks, including handling calls, drafting documents, and managing correspondence.
17. Providing ad hoc HR advice to managers and staff, escalating complex issues as needed.
18. Taking minutes at HR meetings as required.
19. Maintaining personnel files in both electronic and paper formats, ensuring compliance with data protection regulations.
20. Supporting reception services and answering calls (full training provided).
21. Performing other duties aligned with the role's main responsibilities.

The Person

Essential:

• Minimum of five GCSEs (or equivalent) at Grade C or above, including English Language and Mathematics.
• At least two years' relevant administrative experience, including one year in an HR role.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Strong organisational and time management skills.
• Experience handling confidential and sensitive information.

Desired:

• CIPD membership.
• HR-related qualification.
• Experience with computerised HR systems (e.g., PAMS).
• Knowledge of HR best practices.

To discuss this opportunity confidentially, please send an up-to-date CV via the provided link or contact David McClure, Principal Recruitment Consultant at Honeycomb, on 02896 207050. If you require assistance due to a disability, please contact us directly.

Honeycomb is committed to equality of opportunity. Even if this role isn't suitable, we may have others. Visit www.honeycomb.jobs for current vacancies.

Please note: Due to high application volumes, we may not shortlist candidates who do not meet the specific requirements. We may also be unable to provide individual feedback. Thank you for your understanding.