HR & Administration Manager

MGS; Newcastle upon Tyne; On-site; GBP 35,000 - 39,000; Full time

Benefits offered by this job

Visible role reporting to the General/

Shape HR and administration processes

Management responsibility for a small,

Broad exposure across recruitment, HR,

Practical, agile environment

Job summary

MGS in Newcastle upon Tyne, UK is seeking an experienced HR & Administration Manager to lead our small HR & Administration team and coordinate people operations as we scale.

You will work with the General Manager, handle recruitment, contracts, payroll inputs, compliance, and supplier administration across multiple locations, with ownership and a hands-on approach.

Qualifications

• Experience in HR operations, HR administration, office management or people operations.
• Experience in a small or mid-sized IT/consulting/outsourcing company or international environment.
• Strong organisational skills and attention to detail.
• Experience coordinating with fiduciaries, payroll providers, accountants, legal advisors or suppliers.
• Comfortable managing employee documentation and contract information.
• Experience supporting recruitment, onboarding and payroll inputs.
• Ability to manage a small team across multiple locations.
• Strong written and spoken English.
• Hands-on attitude with ownership and initiative.
• Good communication with management and stakeholders.
• Ability to thrive in a fast-moving environment with evolving processes.

Responsibilities

• Coordinate HR and administrative activities across the employee lifecycle.
• Manage an HR & Administration team of four across multiple locations.
• Coordinate with fiduciary partners for contracts, declarations and adminities.
• Ensure accurate and timely information in internal records and processes.
• Support recruitment, job descriptions, onboarding and candidate coordination.
• Handle payslips, payroll inputs and employee documentation.
• Oversee onboarding, offboarding, contract changes and absences.
• Help define and implement company policies and procedures.
• Support annual appraisals and performance indicators.
• Monitor compliance with internal policies and documentation requirements.
• Draft and follow up B2B contracts with external consultants.
• Supervise supplier contracts and purchasing administration.
• Maintain organized HR and administrative records.
• Improve internal templates, checklists and reporting.

Skills

HR operations

HR administration

Office management

People operations

English proficiency

Organisational skills

Stakeholder management

Team management

Communication

Education

CIPD qualification or equivalent HR training

Tools

HR tools

Payroll systems

Supplier administration tools

Job description

Salary: £35,000 – £39,000 per year, depending on experience

Employment type: Full-time

Industry: IT / Technology Services

About us

Location: Newcastle upon Tyne, UK

Salary: £35,000 – £39,000 per year, depending on experience

Employment type: Full-time

Industry: IT / Technology Services

We are a small, agile IT company currently scaling our UK operations. With a team of 32 people across employees, interns, contractors and freelancers, we are looking for an HR & Administration Manager to help structure, coordinate and strengthen our people and administrative operations.

This is not a “cog in the machine” corporate HR role. You will work closely with the General Manager, lead a small HR & Administration team, and play a key role in how the company grows.

If you are looking for rapid responsibility, variety and the chance to see exactly how a technology company operates and scales, this role could be for you.

The role

As HR & Administration Manager, you will be responsible for coordinating the company’s HR and administrative activities across the employee lifecycle, recruitment, performance management, supplier administration and internal compliance.

You will manage a small HR & Administration team of four people, based across multiple locations, and will act as the main coordination point between internal stakeholders and external providers, including our fiduciary partners.

Our fiduciary supports the company with formal employment contract drafting, employee declarations and administrative interactions with local authorities. Your role will be to ensure that accurate, complete and timely information is communicated, followed up and properly reflected in our internal records and processes.

Key responsibilities

• Manage and coordinate the HR & Administration team.
• Report directly to the General Manager.
• Support recruitment activities, including job descriptions, candidate coordination, interview follow-up and onboarding.
• Ensure employee, intern, freelancer and contractor information is accurate and up to date.
• Coordinate with fiduciary partners for employment contracts, declarations and administrative formalities.
• Ensure the correct information is shared with external providers in a timely and structured way.
• Support the preparation and follow-up of payslips, payroll inputs and employee documentation.
• Coordinate onboarding, offboarding, contract changes, absences and employee lifecycle processes.
• Help define, update and implement company policies and internal procedures.
• Support annual appraisals, objective setting and performance indicators.
• Monitor employee compliance with internal policies, documentation requirements and company processes.
• Draft, coordinate and follow up B2B contracts with external consultants, in collaboration with management and external advisors where required.
• Supervise supplier contracts, purchasing administration and related follow-up.
• Maintain organised HR and administrative records.
• Improve internal processes, templates, checklists and reporting.

What we are looking for

• Previous experience in HR operations, HR administration, office management or people operations.
• Experience in a small or mid-sized company, ideally within IT, consulting, outsourcing, professional services or an international environment.
• Strong organisational skills and attention to detail.
• Experience coordinating with external providers such as fiduciaries, payroll providers, accountants, legal advisors or suppliers.
• Comfortable managing employee documentation, contract information and administrative follow-up.
• Experience supporting recruitment, onboarding, payroll inputs and employee lifecycle processes.
• Ability to manage a small team and coordinate work across different locations.
• Strong written and spoken English.
• Practical, hands‑on attitude with the ability to take ownership.
• Good communication skills and confidence working directly with management.
• Ability to work in a fast-moving environment where processes may still be evolving.

Nice to have

• Experience in an IT or technology company.
• Experience working with international teams.
• Knowledge of HR tools, payroll inputs or supplier administration.
• CIPD qualification or equivalent HR training.

What we offer

• A visible and trusted role reporting directly to the General Manager.
• The opportunity to shape HR and administration processes in a growing IT company.
• Management responsibility for a small international HR & Administration team.
• Broad exposure across recruitment, HR operations, contracts, suppliers, purchasing and internal compliance.
• A practical, agile environment where your work has a direct impact.
• Salary of £35,000 – £39,000 per year, depending on experience.

Why join us?

This role is ideal for someone who enjoys ownership, structure and variety. You will not be limited to one narrow HR area. You will help build the foundations that allow our company to grow in a controlled, organised and people-focused way.

If you are looking for a hands‑on HR & Administration role in a growing technology company, we would be happy to hear from you.