HR Administration Assistant

All Locations; Tipner; On-site; GBP 17,000 - 22,000; Part time

Benefits offered by this job

Career development opportunities

Employee Assistance Programme

Private Healthcare

Flu vaccinations

Eye care vouchers

Wellbeing support

Job summary

The Portsmouth Academy is seeking a highly organised HR Administration Assistant to join our Office administration team in Portsmouth. This part-time role (30–35 hours per week, with contracted hours negotiable) focuses on supporting staff across the employee lifecycle, ensuring HR processes run smoothly and safeguarding and compliance remain robust.

You will handle recruitment administration, onboarding, absence and payroll tasks, maintain HR records, and contribute to a professional,

Qualifications

• Experience in recruitment administration and onboarding.
• Ability to maintain confidential HR records and files.
• Strong IT skills, including Microsoft 365.
• GCSE English and Maths at grade 5+/A-C.

Responsibilities

• Coordinate recruitment administration and interview logistics.
• Onboard new staff and complete pre-employment checks.
• Maintain accurate HR records and personnel files.
• Administer absence monitoring and related processes.
• Compile payroll-related information and deadlines.
• Manage offboarding processes for leavers.
• Provide general admin and reception support.

Skills

IT skills

Microsoft 365

GCSE English & Maths

Education

GCSE English & Maths (5+ / A-C)

Job description

The Portsmouth Academy is seeking a highly organised and proactive HR Administration Assistant to join our Office administration team. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys supporting others and is committed to maintaining high standards of accuracy, confidentiality and service. You will play a key role in supporting staff across the employee lifecycle, ensuring our HR processes run smoothly and safeguarding and compliance responsibilities are met. Applications are welcomed from candidates seeking between 30-35 hours per week and contracted hours can be agreed within this range., For a full list of responsibilities please see the attached job description The HR Administration Assistant provides efficient, accurate and responsive support to staff and managers. The role covers a wide range of HR and administrative duties including:

• Recruitment administration, coordinating interviews, liaising with candidates and supporting safer recruitment checks.
• Onboarding and pre-employment checks, ensuring all documentation is complete before start dates.
• Maintaining accurate HR records and personnel files
• Absence administration including recording absence, monitoring triggers and supporting the absence management process.
• Payroll administration compile and submit payroll-related information accurately and within published monthly deadlines.
• Offboarding administration ensuring leaver processes are completed accurately and promptly.
• General administrative and reception support as part of the wider school office team.
  Previous experience of working in a school or other education environment is desirable
• Ability to cope with conflicting demands, deadlines and priorities
• You will be able to work to tight deadlines in a methodical manner observing confidentiality at all times.
• Excellent administration skills, with a high level of efficiency and accuracy
• English and Maths to GCSE level 5+ /A-C
• Strong IT skills including knowledge of Microsoft 365
• The Portsmouth Academy is focused on providing an inclusive education for all children and ensuring that every child has access to the same opportunities. The Portsmouth Academy's vision and ethos is rooted in developing aspirational and self-reflective learners who are able to think for themselves and be valuable members of their community. We offer a broad and balanced curriculum in both KS3 and 4, placing significant importance on cultural capital alongside academic achievement.
• 'Pupils are happy at school and proud to be members of its community' - Ofsted
• The Thinking Schools Academy Trust is a family of schools across the South West, South, South East and East of England, consisting of early years, primary, secondary and specialist provision
• We believe that every young person in our community deserves to have the best opportunities at life regardless of their individual circumstances.

What our Trust will offer you:

• Career Development: We are committed to supporting your professional growth and offer a wide range of opportunities for career advancement. From staff development days and conferences to apprenticeships, we provide clear pathways for progression and promotional opportunities across our regions.
• Health and Wellbeing Support: Access our 24/7 Employee Assistance Programme, wellbeing support, Private Healthcare scheme, free flu vaccinations and eye care vouchers.
• Employee Recognition: Referral Scheme, Long Service Awards and the TSTARS Recognition Programme.
• TSAT Benefits Portal: A one-stop shop benefits hub that gives you access to a range of exclusive benefits including cashback from supermarkets and high street retailers, dental insurance scheme, Cycle to Work Scheme and discounted Gym Membership.
• Blue Light Card: Offering exclusive discounts and savings at thousands of retailers, restaurants, and attractions.