HR Administration Assistant

The Portsmouth Academy; Sunderland; On-site; GBP 21,000 - 25,000; Part time

Job summary

The Portsmouth Academy is seeking a highly organised and proactive HR Administration Assistant to join our Office administration team. This role supports staff across the employee lifecycle, ensuring HR processes run smoothly and compliance responsibilities are met.

Applicants should be comfortable with 30-35 hours per week, able to manage confidential information, and possess strong IT skills including Microsoft 365 to support payroll, onboarding and records management in a school environment.

Qualifications

• Experience in school/education environment desirable
• Ability to cope with conflicting demands, deadlines and priorities
• Work to tight deadlines with confidentiality at all times
• Excellent administration skills with high efficiency and accuracy
• GCSE English and Maths to at least 5/A-C
• Strong IT skills including Microsoft 365

Responsibilities

• Recruitment administration, coordinating interviews, liaising with candidates and supporting safer recruitment checks.
• Onboarding and pre-employment checks, ensuring all documentation is complete before start dates.
• Maintaining accurate HR records and personnel files
• Absence administration including recording absence, monitoring triggers and supporting the absence management process.
• Payroll administration compile and submit payroll-related information accurately and within published monthly deadlines.
• Offboarding administration ensuring leaver processes are completed accurately and promptly.
• General administrative and reception support as part of the wider school office team.

Skills

Administrative skills

IT skills

Attention to detail

Confidentiality

Education

GCSE English & Maths

Tools

Microsoft 365

Job description

The Portsmouth Academy is seeking a highly organised and proactive HR Administration Assistant to join our Office administration team. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys supporting others and is committed to maintaining high standards of accuracy, confidentiality and service.

You will play a key role in supporting staff across the employee lifecycle, ensuring our HR processes run smoothly and safeguarding and compliance responsibilities are met.

Applications are welcomed from candidates seeking between 30-35 hours per week and contracted hours can be agreed within this range.

Key Responsibilities:

For a full list of responsibilities please see the attached job description

The HR Administration Assistant provides efficient, accurate and responsive support to staff and managers. The role covers a wide range of HR and administrative duties including:

• Recruitment administration, coordinating interviews, liaising with candidates and supporting safer recruitment checks.
• Onboarding and pre-employment checks, ensuring all documentation is complete before start dates.
• Maintaining accurate HR records and personnel files
• Absence administration including recording absence, monitoring triggers and supporting the absence management process.
• Payroll administration compile and submit payroll-related information accurately and within published monthly deadlines.
• Offboarding administration ensuring leaver processes are completed accurately and promptly.
• General administrative and reception support as part of the wider school office team.

About You:

• Previous experience of working in a school or other education environment is desirable
• Ability to cope with conflicting demands, deadlines and priorities
• You will be able to work to tight deadlines in a methodical manner observing confidentiality at all times.
• Excellent administration skills, with a high level of efficiency and accuracy
• English and Maths to GCSE level 5+ /A*-C
• Strong IT skills including knowledge of Microsoft 365