Holiday Activity Programme Coordinator (Multi-Site)

Boathouse Youth Group; Lancashire; On-site; GBP 13,000 - 16,000; Part time

Job summary

The Boathouse Youth Group is seeking a part-time Programme Coordinator to lead the administration, coordination and project management of our Holiday Activity & Food Programme across Blackpool and the Fylde. You will ensure smooth planning, staffing and delivery across sites, collaborating with schools, local authorities and external partners.

We value organised, proactive team-players who can manage data, systems and communications to support young people’s experiences.

Qualifications

• Experience of project management (planning, coordinating and delivering projects) – ESSENTIAL
• Experience managing systems, data and administration processes – ESSENTIAL
• Understanding of Safeguarding and working with Young People – ESSENTIAL
• Full driving licence and access to own vehicle – ESSENTIAL
• Level 3 qualification in Business Administration or related field – HIGHLY DESIRABLE
• Experience working within Holiday Clubs – DESIRABLE
• Experience working with schools or external partners – DESIRABLE

Responsibilities

• Lead on the coordination of Holiday Club delivery across multiple sites (schools, youth centres and residentials)
• Develop and manage delivery timelines, plans and schedules
• Ensure all sessions are appropriately staffed, resourced and ready for delivery
• Liaise with Local Authority, schools and external partners
• Lead on the recruitment of new staff members for the delivery of the project
• Manage all bookings, registers and attendance data
• Maintain accurate records including consent forms, dietary needs and SEND information
• Implement and maintain administrative systems (e.g. Upshot, spreadsheets, registers)
• Collate data for monitoring, evaluation and reporting purposes
• Act as a key point of contact for schools and families during Holiday Club delivery
• Coordinate communication (emails, texts, letters, updates)
• Ensure promotion of sessions and engagement with young people and families
• Build and maintain strong relationships with partner schools and stakeholders
• Support Youth Services Team during delivery periods and attend sites as needed
• Ensure sessions run smoothly from an operational perspective
• Respond to issues related to attendance, staffing or logistics
• Be present across delivery sites when required
• Ensure all required Holiday Club data is collected accurately
• Ensure completion of programme reports and evaluations
• Work with Youth Services Team to reflect on delivery and improve future provision
• Capture evidence of impact (photos, feedback, attendance data)
• Maintain compliance with Safeguarding, Health & Safety and organisational policies
• Maintain secure records in line with GDPR
• Represent The Boathouse Youth professionally
• Participate in wider organisational activities and annual staff events

Skills

Project management

Data management

Administration

Digital tools

Safeguarding

Driving licence

Communication

Time management

Education

Level 3 Business Administration

Tools

Upshot

Job description

The Boathouse Youth Group is seeking a part-time Programme Coordinator to lead the administration, coordination and project management of our Holiday Activity & Food Programme across Blackpool and the Fylde. You will ensure smooth planning, staffing and delivery across sites, collaborating with schools, local authorities and external partners.

We value organised, proactive team-players who can manage data, systems and communications to support young people’s experiences.