Programme Co-ordinator

Boathouse Youth Group; Lancashire; Vor Ort; GBP 13.000 - 16.000; Teilzeit

Zusammenfassung

The Boathouse Youth Group is seeking a part-time Programme Coordinator to lead the administration, coordination and project management of our Holiday Activity & Food Programme across Blackpool and the Fylde. You will ensure smooth planning, staffing and delivery across sites, collaborating with schools, local authorities and external partners.

We value organised, proactive team-players who can manage data, systems and communications to support young people’s experiences.

Qualifikationen

• Experience of project management (planning, coordinating and delivering projects) – ESSENTIAL
• Experience managing systems, data and administration processes – ESSENTIAL
• Understanding of Safeguarding and working with Young People – ESSENTIAL
• Full driving licence and access to own vehicle – ESSENTIAL
• Level 3 qualification in Business Administration or related field – HIGHLY DESIRABLE
• Experience working within Holiday Clubs – DESIRABLE
• Experience working with schools or external partners – DESIRABLE

Aufgaben

• Lead on the coordination of Holiday Club delivery across multiple sites (schools, youth centres and residentials)
• Develop and manage delivery timelines, plans and schedules
• Ensure all sessions are appropriately staffed, resourced and ready for delivery
• Liaise with Local Authority, schools and external partners
• Lead on the recruitment of new staff members for the delivery of the project
• Manage all bookings, registers and attendance data
• Maintain accurate records including consent forms, dietary needs and SEND information
• Implement and maintain administrative systems (e.g. Upshot, spreadsheets, registers)
• Collate data for monitoring, evaluation and reporting purposes
• Act as a key point of contact for schools and families during Holiday Club delivery
• Coordinate communication (emails, texts, letters, updates)
• Ensure promotion of sessions and engagement with young people and families
• Build and maintain strong relationships with partner schools and stakeholders
• Support Youth Services Team during delivery periods and attend sites as needed
• Ensure sessions run smoothly from an operational perspective
• Respond to issues related to attendance, staffing or logistics
• Be present across delivery sites when required
• Ensure all required Holiday Club data is collected accurately
• Ensure completion of programme reports and evaluations
• Work with Youth Services Team to reflect on delivery and improve future provision
• Capture evidence of impact (photos, feedback, attendance data)
• Maintain compliance with Safeguarding, Health & Safety and organisational policies
• Maintain secure records in line with GDPR
• Represent The Boathouse Youth professionally
• Participate in wider organisational activities and annual staff events

Kenntnisse

Project management

Data management

Administration

Digital tools

Safeguarding

Driving licence

Communication

Time management

Ausbildung

Level 3 Business Administration

Tools

Upshot

Jobbeschreibung

Be part of our team ofpassionateandhighly skilled individuals

We are seeking an organised and driven Programme Coordinator to lead on the administration, coordination and project management of our Holiday Activity & Food Programme.

This role is responsible for ensuring the smooth planning and delivery of our Holiday Club programme across multiple sites, supporting the Youth Services Team to deliver high-quality provision to young people across Blackpool and the Fylde.

The post-holder will take ownership of the project management of delivery, ensuring all logistics, systems, communication and reporting requirements are effectively managed.

This role is central to the success of our Holiday Activity and Food Programme. It ensures that everything behind the scenes runs smoothly, allowing our Youth Services Team to focus on delivering high-quality experiences for young people.

If you’re someone who loves organisation, thrives in a busy environment and wants to play a key role in delivering opportunities for young people, this could be the job for you.

We are looking for a charismatic, organised and proactive team-player who thrives in a fast-paced environment and takes pride in making things happen behind the scenes. We are looking for someone who:

• Well organised and can manage projects
• A strong communicator who can build relationships with schools, families and staff
• Excellent attention to detail and understand the importance of accurate systems and data
• Are confident using technology, systems and digital tools
• Have a positive, “can-do” attitude and enjoy solving problems
• Are flexible and understand that delivery periods can be busy and require adaptability
• Believe in the work we do and want to make a difference to young people in Blackpool and the Fylde
• Experience of project management (planning, coordinating and delivering projects) – ESSENTIAL
• Strong organisational and time management skills
• Experience managing systems, data and administration processes – ESSENTIAL
• Confident using digital tools, spreadsheets and databases – ESSENTIAL
• Understanding of Safeguarding and working with Young People – ESSENTIAL
• Full car driving licence and access to own vehicle – ESSENTIAL
• Level 3 qualification in Business Administration or a related field (or equivalent experience) – HIGHLY DESIRABLE
• Experience working within Holiday Clubs – DESIRABLE
• Experience working with schools or external partners – DESIRABLE
• Lead on the coordination of Holiday Club delivery across multiple sites (schools, youth centres and residentials)
• Develop and manage delivery timelines, plans and schedules
• Ensure all sessions are appropriately staffed, resourced and ready for delivery
• Liaise with the Local Authority, schools and external partners
• Lead on the recruitment of new staff members for the delivery of the project

Systems & Administration

• Manage all bookings, registers and attendance data
• Maintain accurate records including consent forms, dietary needs and SEND information
• Implement and maintain administrative systems (e.g. Upshot, spreadsheets, registers)
• Collate data for monitoring, evaluation and reporting purposes

Communication & Engagement

• Act as a key point of contact for schools and families during Holiday Club delivery
• Coordinate communication including emails, texts, letters and updates
• Ensure promotion of sessions and engagement with young people and families
• Build and maintain strong relationships with partner schools and stakeholders

Delivery

• Where required, support the Youth Services Team during delivery periods (this includes attending sites)
• Ensure sessions run smoothly from an operational perspective
• Respond to issues relating to attendance, staffing or logistics (this includes attending sites)
• Be present across delivery sites where required

Monitoring, Evaluation & Reporting

• Ensure all required Holiday Club data is collected accurately
• Ensure the completion of programme reports and evaluations
• Work closely with the Youth Services Team to reflect on delivery and improve future provision
• Ensure evidence of impact is captured (photos, feedback, attendance data)

Compliance & Safeguarding

• Ensure all processes are in line with Safeguarding, Health & Safety and Organisational Policies
• Maintain accurate and secure records in line with GDPR
• Ensure safe and compliant delivery across all sites

Other Responsibilities

• Contribute to team meetings
• Build and maintain effective relationships with staff, volunteers, parents and young people
• Professionally represent The Boathouse Youth at all times
• Wider organisational activity where required, including other reasonable duties as directed
• Regular workplace social events and annual staff residential

The Boathouse Youth is committed to the effective Safeguarding of its Young People. This post will be recruited in accordance with the NSPCC’s guidance on safer recruitment. This includes a thorough interview, scrutiny of former employment, a requirement for references and an Enhanced DBS check.

Hours:

24 hours per week

(hours flexible during busy periods with expectation of full time during school holidays)

Contract:

Fixed term

Location:

The Boathouse Youth, Whiteholme Youth and Community Centre

Due to the limited number of positions, early applications are strongly encouraged.

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There are 8,000 children and young people currently living in poverty right on our doorstep, here in Blackpool. Your offer of time, experience or finances could help to change one of those childrens’ lives. Help us to help them.Contact us today to see if we can align your gift with our needs.