Helpdesk Planner

Novus Property Solutions Ltd; Warrington; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Company pension 7.5%

Discounted healthcare

High street & lifestyle discounts

Taste card

Volunteering day paid

Length of service awards

Job summary

Novus Property Solutions is seeking a diligent Helpdesk Planner to join the team at the Warrington office. The role focuses on planning and scheduling responsive repairs across trades, ensuring timely completion and strong client satisfaction.

You will handle enquiries, maintain diaries and dashboards, schedule work to operatives and subcontractors, and liaise with Contracts Managers to keep projects on track. DBS check is required for the role.

Qualifications

• Experience in fast-paced planning/scheduling environment.
• Proficiency in IT to fulfil and develop the role.
• DBS check to be taken.

Responsibilities

• Using the latest company IT systems to provide a Helpdesk support service, inputting responsive repair requests onto Company database, Oneserve and updating with relevant notes
• Dealing with telephone enquiries in a timely manner and liaise with Clients, Managers and Operatives alike
• Keep a diary of requested/allocated work and monitor an active dashboard and interactive planner, whilst also checking jobs are carried out correctly and timely, rescheduling where necessary for emergencies
• Schedule all work onto PDA’s or to Sub contractors using the correct job lengths and within specifiedtimescales
• Chase orders that are awaiting materials with the Novus Team and rescheduling of follow-on orders ensuring to update the client
• Monitor/acknowledge/reschedule rejected works from subcontractor
• Applying for work extension with the client
• Liaising with Contracts Manager regarding repairs nearing completion target
• Monitoring repairs to ensure completion within specified target
• Deal with internal and external communications and record/report information as necessary
• Ensure all contract data, documentation and reports are accurate and produced on time

Skills

Communication

Planning/Scheduling

IT proficiency

Job description

Based: Warrington office based –WA2 0XP, typically working Monday to Friday, working between 8.00am – 5.00pm – 40 hours per week

Great opportunity at Novus! Join our growing team working on a long-term Social Housing responsive repairs framework contract.

Our Helpdesk Planners play a crucial part in the planning/scheduling of varying trades to deliver efficient and effective responsive repairs and sit in the core and heart of our Reactive maintenance team. Great communication and efficient scheduling ensures that the contractual commitments for each contract are met and targets are completed in a timely manner

Your experience in a fast paced planning/scheduling environment, along with ongoing training and development,will give you the ability to solve problems and meet deadlines along with the knowledge that what you are doing matters and positively impacts your customers and communities.Enabling Novus to achieve exceptional customer and client satisfaction.

Fast paced and progressive, our people take responsibility and thrive in an environment where they are trusted.

What’s in it for you?

• Attractive salary & benefits to suit you
• 27 Days Hols & BH – option to buy or sell holidays
• Company pension scheme – up to 7.5%
• We also offer our employees; Discounted Healthcare Scheme, High street & lifestyle discounts including Taste card, a day paid volunteering per year, length of service awards, any many more….

An outline of your responsibility– Helpdesk Planner

• Using the latest company I.T systems to provide a Helpdesk support service, inputting responsive repair requests onto Company database, Oneserve and updating with relevant notes
• Dealing with telephone enquiries in a timely manner and liaise with Clients, Managers and Operatives alike
• Keep a diary of requested/allocated work and monitor an active dashboard and interactive planner, whilst also checking jobs are carried out correctly and timely, rescheduling where necessary for emergencies
• Schedule all work onto PDA’s or to Sub contractors using the correct job lengths and within specifiedtimescales
  
• Chase orders that are awaiting materials with the Novus Team and rescheduling of follow-on orders ensuring to update the client
• Monitor/acknowledge/reschedule rejected works from subcontractor
• Applying for work extension with the client
• Liaising with Contracts Manager regarding repairs nearing completion target
• Monitoring repairs to ensure completion within specified target
• Deal with internal and external communications and record/report information as necessary
• Ensure all contract data, documentation and reports are accurate and produced on time

About you

As a Helpdesk Planner experience in communication both verbal and written are key along with confident planning/scheduling skills, it is imperative we schedule our operatives in the most resourceful way to meet our KPI’s Your ability to be proficient in IT is essential to fulfil and develop the role. Your organisational skills and the ability to meet deadlines will play a key part in the role. The role requires a DBS check to be taken

A little bit about us

Novus Property Solutionsis a dynamic, award-winning property maintenance, refurbishment, compliance, and decarbonisation specialist with more than 700 colleagues in 19 locations across Great Britain, providing a combination of local knowledge and national strength. We are a social and environmentally responsible family-owned business with a rich 129-year heritage, delivering a range of bespoke services and solutions to a wide variety of clients.

At Novus Property Solutions we value people, and we are committed to building an inclusive and diverse workplace that enables our people to bring their full selves to work. We understand for many reasons, that people very rarely meet all the criteria laid out in the job advert, so, we encourage you to apply to the role even if you do not meet all the criteria or hold all the qualifications. You may be just who we are looking for to join our award-winning Property Maintenance company in this, or another role.