Healthy Child Programme 5-19 Team Administrator

Sussex Community NHS Foundation Trust; Lancing; On-site; GBP 21,000 - 25,000; Full time

Job summary

Sussex Community NHS Foundation Trust is recruiting an Administrator to support the Healthy Child Programme (HCP) team in West Sussex. The role is based in Lancing and requires independent and collaborative work with the Team Lead and clinical staff.

Applicants will have experience with databases (Excel) and the Trust's health record system (SystmOne), strong communication skills, and the ability to work to deadlines with confidentiality.

Qualifications

• Experience handling databases such as Excel and ability to quickly learn the Trusts health record keeping System (SystmOne).
• Excellent telephone manner and clear written communication skills.
• Ability to maintain strict confidentiality and work to deadlines under pressure.

Responsibilities

• Provide secretarial and administrative support to the Health Care Professional team.
• Communicate with the public and handle correspondence efficiently.
• Type meeting notes and prepare reports from drafts.
• Book client appointments and input client details into the record keeping database.
• Liaise with multidisciplinary team members and maintain professional boundaries.
• Manage waiting lists, book venues and maintain stock control of resources.
• Create and maintain databases and spreadsheets for the team.

Skills

Database experience

Excel

Microsoft Office

Communication skills

Confidentiality

Tools

SystmOne

Job description

To provide a comprehensive secretarial and administrative service to a HCP team including communicating with the public, dealing efficiently with correspondence, typing meeting notes and preparing reports from draft, booking client appointments and regular inputting of client details onto the record keeping database.

A vacancy has arisen for an Administrator with good communication skills and excellent organisational/clerical abilities to work with the Healthy Child Programme (HCP) team in West Sussex Healthy Child Programme 5-19.The base will be in Lancing, West Sussex., You will need to work independently and collaboratively with the Team Lead, clinical staff, and the other administrator within the team. The post requires a flexible approach as it involves working with different disciplines within the HCP. The ability to work to deadlines, under pressure and without supervision is essential. The following skills are essential to the role: experience with databases such as excel and able to quickly learn the Trusts health record keeping System (SystmOne), competency with Microsoft Office systems and word processing, excellent telephone manner and communication skills, and maintenance of strict confidentiality. The successful candidate will liaise with a range of professionals, manage waiting lists, book appointments, book venues, maintain stock control of resources, maintain and create databases and spreadsheets, and importantly, maintain a positive attitude, embodying the values of the organisation.

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays. Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services. Why work for us?

• Positive 2025 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients' homes, and bases across Sussex
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• Please note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role. Skilled Worker visa: going rates for eligible occupation codes - GOV.UK Health and Care Worker visa: If you'll need to meet different salary requirements - GOV.UK