Healthcare Facilities Planner & CAFM Scheduler

Sodexo; Manchester; On-site; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Mental health support

Employee Assistance Programme

Discount scheme

Retirement plan

Cycle to work

Learning and development

Flexible work environment

Job summary

Manchester Central Hospital seeks an organised and customer-focused administrator to support Hard FM maintenance planning and CAFM data management. You will coordinate planned and reactive maintenance, analyse performance, and serve as a liaison with NHS stakeholders to ensure contract compliance.

The role emphasizes strong communication, proactive planning, and the ability to deliver high-quality service in a busy healthcare environment.

Qualifications

• Excellent communication skills both written and verbal.
• Self motivated and able to adapt to changing priorities.
• Aptitude for problem solving using a logical approach.
• Works well in a pressurised environment.
• Aware of Health and Safety and general legislative matters.
• Attend external and internal courses as required.
• Previous experience within a Health Service context.
• Demonstrating maturity in working with Hard FM groups.
• Any specialist knowledge relevant to the health care environment.
• Previous experience using SharePoint and Maximo CAFM systems (desirable).

Responsibilities

• Manage and coordinate planned preventive maintenance (PPM) schedules through the CAFM system, ensuring compliance with SFG, HTM and statutory requirements.
• Monitor maintenance performance against PPM and reactive maintenance targets, helping to drive service excellence and contract compliance.
• Produce and analyse daily, weekly and monthly performance reports, providing valuable operational insight to internal stakeholders and the client.
• Act as a key point of contact for Trust staff, delivering excellent customer service and ensuring maintenance requests are managed efficiently.
• Maintain and develop the CAFM system, ensuring accurate asset, compliance and maintenance records are kept at all times.
• Build strong working relationships with Trust managers, clinical and non clinical teams, supporting effective communication across the contract.
• Provide administrative and planning support to the Hard FM team, helping ensure maintenance activities are coordinated and delivered effectively.
• Support compliance, health and safety and operational performance, contributing to continuous improvement across the maintenance service.

Skills

Excellent communication

Adaptable

Problem solving

Works well under pressure

Health and safety awareness

Attend external courses

Healthcare environment knowledge

Mature in Hard FM settings

Tools

SharePoint

Maximo CAFM

Job description

Manchester Central Hospital seeks an organised and customer-focused administrator to support Hard FM maintenance planning and CAFM data management. You will coordinate planned and reactive maintenance, analyse performance, and serve as a liaison with NHS stakeholders to ensure contract compliance.

The role emphasizes strong communication, proactive planning, and the ability to deliver high-quality service in a busy healthcare environment.