Health, Safety & Facilities Assistant — Temp Cover

Oscar Underhill Recruitment Solutions Ltd; West Midlands; On-site; GBP 19,000 - 24,000; Full time

Job summary

Oscar Underhill Recruitment Solutions Ltd is recruiting a Health, Safety and Facilities Assistant to cover temporary sickness at our Head Office in Digbeth, Birmingham. The role focuses on practical and administrative support across health and safety, facilities management and property compliance.

Based at the Head Office, you will maintain compliance records, coordinate maintenance and contractors, and support fire-safety documentation and incident records.

Qualifications

• Previous experience within facilities, estates, maintenance, compliance or health and safety administration.
• Experience maintaining compliance records, certificates, inspection records or action trackers.
• Experience coordinating contractors, repairs, servicing or planned and reactive maintenance.
• An understanding of workplace inspections, hazard reporting and escalation procedures.
• Knowledge of fire safety, COSHH and general workplace health and safety requirements.
• Experience identifying and recording building defects or maintenance issues.
• The ability to monitor outstanding actions and follow them through to completion.
• Strong administration, organisation and record-keeping skills.
• Good IT skills, including Microsoft Word, Excel, Outlook and electronic record-management systems.
• Strong communication skills and a professional, customer-focused approach.
• The ability to communicate appropriately within an organisation supporting vulnerable young people

Responsibilities

• Support routine workplace, facilities and health and safety inspections.
• Identify, record and elevate hazards, building defects and maintenance requirements.
• Maintain accurate fire-safety, statutory-compliance and facilities records.
• Monitor actions arising from inspections, audits and Fire Risk Assessments through to completion.
• Coordinate planned and reactive maintenance, contractors, servicing and repairs.
• Assist with risk assessments, COSHH records and accident or incident documentation.
• Maintain electronic compliance systems, reports, spreadsheets and action trackers.
• Monitor PPE, cleaning products and facilities supplies, ensuring safe storage where required.
• Process and track invoices, purchase orders, work orders and contractor costs, supporting budget monitoring and accurate financial reporting.

Skills

Facilities admin

Health safety admin

Record keeping

Contractor coordination

MS Office

Tools

MS Excel

Word

Outlook

Job description

Oscar Underhill Recruitment Solutions Ltd is recruiting a Health, Safety and Facilities Assistant to cover temporary sickness at our Head Office in Digbeth, Birmingham. The role focuses on practical and administrative support across health and safety, facilities management and property compliance.

Based at the Head Office, you will maintain compliance records, coordinate maintenance and contractors, and support fire-safety documentation and incident records.