Health & Safety Administrator

HS2 Ltd.; Birmingham; Hybrid; GBP 25,000 - 34,000; Full time

Benefits offered by this job

Flexible working options

Free parking & travel allowance

Family-friendly policies

Wellbeing support & flu vaccinations

Job summary

HS2 Ltd. invites applications for a Safety, Health, and Wellbeing Administrator to support health and safety administration at the Birmingham/Coventry sites. You will handle documentation, coordinate biosite activities, and help with campaigns and meetings.

The role requires meticulous administration, strong IT skills in Word/Excel/PowerPoint, and effective communication. Flexible working options and site-based responsibilities are offered.

Qualifications

• Carry out administrative processes with high attention to detail in accordance with BBV processes.

Responsibilities

• Work on Health and Safety Management system templates and procedures.
• Ensure Health & Safety documentation is communicated and available on the IPTAN Way and online project filing system.
• Act as Biosite Coordinator.
• Demonstrate commitment to Health, Safety and Wellbeing.
• Support Health and Safety Teams in campaigns and data gathering for month-end reports.
• Manage project access control information and ensure only competent personnel can access the site.
• Record incidents in HORACE and chase closure of actions.
• Provide administrative support for Health and Safety meetings/events.
• Support Health and Safety Champions and health surveillance coordination.
• Print and laminate site posters, briefings, toolbox talks, and related documentation.
• Raise requisitions for Health and Safety teams.
• Provide general ad hoc duties to support the Team.
• Maintain good IT skills in Microsoft Office and strong spelling/grammar.

Skills

Attention to detail

Communication skills

Organised

Teamwork

Process adherence

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

HS2, Britain’s new high-speed railway is at peak construction. Balfour Beatty VINCI is HS2’s construction partner in the Midlands, responsible for delivering 90km of the route, from Long Itchington in Warwickshire to the centre of Birmingham and on to Handsacre in Staffordshire.

Now is a great time to join us and be part of a diverse team of nearly 9,000 people from over 80 nationalities working together to deliver major assets including bridges, tunnels and viaducts. Whether onsite or officed based all colleagues have a key part to play in delivering this critical transport infrastructure project.

Current Opportunity: Safety, Health, and Wellbeing Administrator

Location: Birmingham or Coventry

• Carry out administrative processes to a high standard with attention to detail relating to health and safety in accordance with BBV processes and procedures.
• Work with the Team developing the Health and Safety Management system (template, formatting procedures)
• Ensure Health & Safety documentation is communicated to all and available on the IPTAN Way and online project filing system.
• Biosite – act as an Biosite Coordinator.
• Demonstrate a personal commitment to Health, Safety and Wellbeing.
• Work with the Health, and Safety Teams for developing Health, Safety and Wellbeing campaigns.
• Support the Team gathering data for month end reports.
• Work with the Team and the supplier on the project access control system to ensure only competent personnel access the working area and competency information is kept up to date.
• Recording of incidents using the project incident management system (HORACE) and chase close out of actions.
• Collaborative working to support the delivery of the project.
• Health and Safety document control support.
• Log Health and Safety Toolbox Talks / Observation cards / Inspections / RAMS
• Print out site documentation – posters / briefings / toolbox talks - laminate where required.
• Procurement – raise requisitions for Health and Safety Teams.
• Help support / organise Health and Safety Meetings / Events / VIP visits.
• Administration support for Health and Safety Champions
• Support and co-ordination with health surveillance and fit for role medicals.
• Other ad hoc duties as required for supporting the Team.
• Good communication skills, excellent attention to detail, an organised approach to work and an affinity towards working with standardised processes templates and frameworks.
• Good IT skills in Microsoft Office, particularly Word, Excel, PowerPoint, and good written skills including spelling and grammar, are essential.

Applicants must have the right to work in the UK to be considered.

Why Join Us:

Flexible working options

Free parking & travel allowance (where eligible)

Family-friendly policies

Wellbeing support & flu vaccinations

About Us

Balfour Beatty VINCI is a joint venture with over 30 years of experience delivering iconic infrastructure, including the Channel Tunnel, Crossrail, and upgrading some of the UK’s busiest motorways. On HS2, we’re building everything from viaducts and tunnels to bridges and embankments across the West Midlands.

Diversity & Inclusion

We’re proud to be an inclusive employer, welcoming people from all backgrounds, abilities and neurodiversities. As a Disability Confident Leader, we encourage applications from candidates with disabilities.

Flexible Working

We’re open to discussing flexible working arrangements to suit your needs, aligned with project requirements.