Health & Safety Administrative Assistant

Ballymore; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the property sector is seeking a Health & Safety Administrative Assistant to support their Safety Program at Canary Wharf. This role involves a mix of coordination, documentation, and communication tasks, ensuring health and safety compliance across multiple stakeholders. The ideal candidate will demonstrate strong organizational skills and proficiency in MS Office, contributing to a safe working environment.

Qualifications

• Proficient in utilising MS Office for health and safety documentation and reporting.
• Experience in the property sector is advantageous.
• Exemplary communication and people management skills are essential.

Responsibilities

• Coordinating meetings and managing stakeholder communications.
• Maintaining compliance trackers and ensuring adherence to health and safety standards.
• Processing expense reports and procuring necessary equipment.

Skills

Communication

People Management

MS Office

Job description

Health & Safety Administrative Assistant

• Facilities
• East London
• Permanent

Job Description

Health & Safety Administrative Assistant - Permanent, Canary Wharf

Hours of work: 40 per week, 08.30am - 17.30pm Monday to Friday (with one day per week working from home)

Duties & Responsibilities

The Health and Safety Administrative Assistant will act as the primary resource for daily tasks and routine inquiries. This role requires a proactive approach to daily responsibilities, with the flexibility to handle tasks of varying complexity. The successful candidate will work with multiple internal and external stakeholders, demonstrating strong relationship-building skills and a high level of corporate communication proficiency. Assisting the Health & Safety team in the delivery of the Safety Program including:

• Planning and coordinating meetings to ensure effective communication and collaboration.
• Facilitating the delivery of a comprehensive dashboard view of status and risk across the portfolio by maintaining a suite of central tracking documents, including:
  • Compliance tracker
  • Fire safety tracker
  • Site inspection/audit checklist
  • Training tracker
  • Accident, incident, and near miss tracker
• Ensuring the maintenance of statutory documentation in accordance with the Building Safety Act (2022).
• Facilitating the scheduling of training courses in accordance with the established program.
• Monitoring and centrally tracking training and compliance across the entire portfolio to ensure adherence to health and safety standards in line with the Building Safety Act (2022)

Daily Duties

Daily tasks inclusive of but not limited to the following -

• Coordinating meetings, ensuring agendas are followed, and confirming the attendance of relevant stakeholders in accordance with project timelines.
• Responding to calls and emails and maintaining communication with suppliers and stakeholders.
• Identifying and prioritising urgent emails that require immediate responses or actions.
• Maintaining an organised approach to daily tasks to ensure all deadlines are met.
• Participating in meetings, documenting action points, and preparing minutes.
• Creating and preparing documents and presentations.
• Conducting research and compiling comparative data.
• Managing and reviewing electronic filing systems.
• Procuring and ordering equipment for the team.
• Processing expense reports.

Skills, Experience & Qualifications

• Proficient in utilising MS Office for health and safety documentation and reporting.
  
• Experience in the property sector (advantageous)
  
• Capable of exercising discretion and maturity in all aspects of health and safety responsibilities.
  
• Exemplary communication and people management skills, essential for promoting a safe and compliant work environment.

We operate as an equal opportunities employer.