Desktop Publishing and Administrative Assistant

Unity Team Ltd; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Unity Team Ltd is seeking a Desktop Publishing and Administrative Assistant to join our team at our Bloomsbury Square offices. This role blends creative design with essential administrative tasks, ensuring efficiency in a dynamic office environment. Ideal candidates will possess strong organizational abilities and a passion for design, contributing to both the creative and operational functions of the team.

Qualifications

• Minimum of 5 years work experience in desktop publishing or graphic design.
• Strong educational background with a focus on relevant fields.
• Fluency in an additional language and international work experience considered advantageous.

Responsibilities

• Create professional documents and presentations using design skills.
• Provide administrative support to the office operations.
• Manage calendars, schedules, and coordinate meeting room bookings.

Skills

Desktop Publishing

Graphic Design

Organizational Skills

Communication Skills

Proficiency in Design Software

Education

Academic degree in business administration, media, marketing, or graphic design

Tools

Adobe Creative Suite

Microsoft Office

AI-powered applications (Canva, Adobe Express)

Job description

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Desktop Publishing and Administrative Assistant, London

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Client:

Unity Team Ltd

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

6134f72ce5dc

Job Views:

21

Posted:

22.06.2025

Expiry Date:

06.08.2025

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Job Description:

Job Purpose

We are seeking a highly organised and creatively skilled Desktop Publishing and Administrative Assistant to join our team at our beautiful Bloomsbury Square offices. This role combines a passion for design and layout with strong administrative support duties.

The successful candidate will be responsible for producing professional documents, presentations, and communications materials that reflect our brand standards, while providing efficient administrative support to the Real Estate and Accounts teams.

Reporting directly to the Office Manager, this role offers an excellent opportunity for a detail-oriented individual with proficiency in design software to contribute both creatively and operationally within a dynamic office environment.

Key Responsibilities

1. Use desktop publishing and design skills - leveraging tools such as Adobe Creative Suite (InDesign, Illustrator, Photoshop), Microsoft Office, and AI-powered applications (Canva, Adobe Express, or similar) - to create clear, professional, and brand-consistent documents and presentations for both print and digital distribution
2. Design content to support effective internal communications and visually engaging presentations.
3. Maintain and update templates and brand assets to ensure consistency across all materials.
4. Provide administrative support to facilitate smooth day-to-day office operations.
5. Assume office management duties as needed.
6. Manage calendars and schedules efficiently, especially during busy periods.
7. Support daily reception activities when needed, including handling phone calls, emails, and welcoming visitors.
8. Coordinate meeting room bookings and ensure all necessary arrangements are in place.

Candidate Profile

• Minimum of 5 years’ proven work experience in desktop publishing, graphic design, or a similar creative role, combined with administrative or office support.
• Strong educational background (an academic degree from a recognized institute is a must), preferably with a focus on business administration, media, marketing, graphic design, or a related field.
• Proficiency in desktop publishing and design software.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Proactive, positive attitude with a strong willingness to learn and adapt.
• Outstanding interpersonal and communication skills, both written and verbal, with the ability to collaborate across teams.
• Fluency in additional language and international work experience are considered advantageous.

About us

Unity is a privately owned real estate company with a diverse portfolio of commercial, residential, and retail assets located in central London. Unity’s core strategy focuses on creating value through strategic planning and the innovative redevelopment of properties. With a long-term buy and hold business model and commitment to the London real estate market, Unity has ambitious plans for growth over the coming years.