Health Records & Data Governance Specialist

Nuffield Health Woking Hospital; Woking; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Free gym membership

Health assessments

Retail discounts

Pension options

Job summary

Nuffield Health Woking Hospital is recruiting a Medical Records Administrator to join our busy Medical Records team. This permanent, full-time role supports the safe and efficient management of patient health records, ensuring GDPR compliance and adherence to organisational policies.

You will maintain accurate records, respond to requests, support clinical departments, and perform audits with integrity and discretion. The role is 37.5 hours per week, with a salary of £25,545 per annum.

Qualifications

• Excellent organisational skills and attention to detail.
• Strong administration experience.
• Ability to work effectively under pressure and prioritise competing demands.
• Good IT skills, including Microsoft Office applications.
• Excellent communication and customer service skills.
• Ability to handle confidential and sensitive information appropriately.
• A proactive and flexible approach to work.

Responsibilities

• Maintain, prepare, retrieve, and file patient health records accurately and efficiently.
• Process medical records requests in line with GDPR, Data Protection legislation, and organisational policies.
• Ensure patient records are available for clinics, admissions, and theatre procedures.
• Track and monitor the movement of records to ensure accurate location management.
• Respond to enquiries from clinical and administrative teams regarding patient records.
• Support Subject Access Requests (SARs) and other information governance processes.
• Undertake regular audits to ensure data quality and record accuracy.
• Manage confidential information with the highest level of professionalism and discretion.
• Assist with archiving, record retention, and destruction processes in accordance with retention schedules.
• Work collaboratively with departments across the hospital to meet operational requirements.

Skills

Organisation

Administration

Under pressure

IT skills

Communication

Confidential info

Proactive

Tools

Microsoft Office

Job description

Nuffield Health Woking Hospital is recruiting a Medical Records Administrator to join our busy Medical Records team. This permanent, full-time role supports the safe and efficient management of patient health records, ensuring GDPR compliance and adherence to organisational policies.

You will maintain accurate records, respond to requests, support clinical departments, and perform audits with integrity and discretion. The role is 37.5 hours per week, with a salary of £25,545 per annum.