Health Records Administration Assistant

Velindre University NHS Trust; Cardiff; On-site; GBP 18,000 - 24,000; Full time

Job summary

Velindre University NHS Trust is seeking a Health Records Administration Assistant on a fixed-term, 5-month secondment to support the Velindre Cancer Centre's digitisation project.

The role includes preparing and quality assuring health records for digitisation, maintaining filing systems, data entry and reception duties, and ensuring smooth information flow within the department. Welsh language ability is desirable and both Welsh and English speakers are welcome.

Responsibilities

• Prepare and quality assure health records for digitisation into electronic format.
• Provide comprehensive administrative and clerical support including filing, data entry, and reception duties.
• Support effective flow of information within the department, liaising with staff and handling enquiries.

Job description

This is a Fixed term /Secondment for 5 months from start date to cover project work

If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

The Velindre Cancer Centre (VCC) is a core service of the Trust, and one of the leading non-invasive oncology centres in the UK.

VCC is progressing towards the opening of the new Velindre Cancer Centre (VCC), which will transform cancer services in South East Wales.

The VCC has an ambition to be a digitally advanced and enabled hospital, laying the digital foundations for secure record management across the patient pathway, with a longer-term vision for a fully digital hospital. This includes digitising the paper-based medical records.

To enable this ambition, multiple roles are being recruited to support the bulk scanning of Velindre Cancer Centre's (VCC) paper-based medical records.

The Health Records Administration Assistant will carry out a range of administrative duties as required within the Health Records Department at Velindre Cancer Centre.

By the nature of the duties, the post holder will be required to maintain strict confidentiality.

The post holder will be expected to deal with staff, patients, carers and relatives with courtesy and discretion at all times., Prepare and quality assure health records for digitisation into electronic format, ensuring documentation is appropriately completed, accuratelyprocessed and filed.

Provide a comprehensive administrative and clerical support service, including accurate and timely filing of documents, data input onto electronicsystems, maintaining manual and computerised filing systems, and providing word processing, clerical, scanning and photocopying support.

Act as a first point of contact for patients, relatives and staff, providing receptionist duties, handling telephone and face to face enquiries, takingmessages, redirecting calls, and providing and receiving routine information with tact and courtesy.

Support the effective flow of information and resources within the department, including collecting and distributing patient case notes and urgentitems, sorting incoming and outgoing mail, collecting stores items, and liaising with and escalating relevant matters, issues or concerns toappropriate staff.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.

Formed in 1994, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.

At Velindre University NHS Trust we aim to foster a culture of discovery, collaboration, and continuous improvement. We will achieve this by embedding research and innovation into everything we do, to deliver meaningful, measurable impact for our patients and communities.

If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.

https://velindre.nhs.wales