Head of Systems and Tools

HS2 (High Speed Two); Birmingham; On-site; GBP 79,000 - 93,000; Full time

Benefits offered by this job

Flexible benefits fund (20%)

Job summary

HS2 Ltd is seeking a Head of Systems & Tools to ensure the efficient operation of the Project Controls department through IT systems and data integrity. You will lead system setup, data governance and change management while coordinating with functional leaders to protect data quality.

The role requires senior leadership experience on major programmes, strong knowledge of PC software (P6, Prism/Contruent, Cobra) and reporting tools (Power BI).

Qualifications

• Experience of initializing PC systems for large programs.
• Experience in data field flow between PC systems for EVM and data quality.
• Senior leadership experience on major projects or programmes.
• Experience leading and developing a team on a large project.
• APM qualification and UAT experience.

Responsibilities

• Be the Super User of PC IT systems enabling effective usage by the PC user base.
• Set up user access rights to minimise data access risks.
• Implement approved changes to Baseline data to support data quality monthly.
• Maintain project control data structures and their relationships (WBS, OBS, CBS, etc.).
• Define and own the Performance Measurement Cycle and Baseline data controls.

Skills

Clear Direction

Complex problem solving

Prioritisation

Decision Quality

Communication & Influence

Project Controls Systems

Education

APM qualification

Tools

P6

Contruent/Prism

Hexaware Ecosys

Deltek Cobra

Xactium

Active Risk Manager

Power BI

Job description

Base salary: £79035 pa to £92982 pa depending on skills and experience. In addition, we offer flexible benefits fund of 20% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.

As the Head of Systems & Tools you will be accountable for the efficient and effective operation of the Project Controls department through the use of IT systems and the data integrity of data produced via these systems.

About the role:

• To be the Super Users of Project Control IT systems that enable the effective use of the PC software applications by the PC user base
• As Super Users set-up the systems to permit appropriate user access rights to be provided to minimise the risk of users inadvertently, editing or accessing data outside of their business need
• Implement approved changes to the Baseline data held in the PC systems, ensuring synchronised changes in PC systems to support data quality adherence on a monthly basis.
• To be responsible for the maintenance through approved change of all Project Control data structures and their correlation including but not limited to Work Breakdown Structure and its relation to the Asset Breakdown Structure, Organizational Breakdown Structure, Cost Breakdown Structure, Contract Breakdown Structure, and Railway Commissioning structure
• Define and own the Performance Measurement Cycle Define how the Baseline data will be held in the systems to secure it against unapproved changes in conjunction with functional leaders
• To be accountable for delivering and implementing systems support, guidance, training and subject matter expertise to the PC system users.
• To be responsible for implementing the data flow between Project Controls Systems and maintain the data integrity (consistency and quality).
• To be accountable for the consistency of Project Controls Management System Process and Procedures with the Requirements for Project Controls systems
• Act as the central co-ordinator to collect, and thereafter manage, user feedback on system defects, new feature requests etc. acting as the single point of contact with the IT Department
• To be accountable for new PC system and business requirement roll out.
• To be accountable for ensuring user roles and rights are maintained across all Project Controls systems, within the license limits as managed by the IT Department
• Implement approved changes into relevant Project Controls Systems consistent with the approved change and the Change Control Management System procedures
• To be responsible for ensuring that data submitted from the HS2 supply chain is captured for inclusion into PC systems
• To provide analysis and reporting system capability for PCD for exceptional use reports and analysis as requested by PC functions
• Ownership for System Management Plan, Operations Management, Data Process Management and Governance
• To be responsible for the financial management of PC systems budgets contributing to the effective financial planning and control of the PMO budgets
• Actively promoting and embedding Equality, Diversity and Inclusion (EDI) in all your work and supporting and complying with all organisational initiatives, policies and procedures on EDI

About you:

Skills:

• Clear Direction - Defining and prioritising objectives, analysing inputs, assessing and assessing data, defining strategies and supporting rationales. Ability to direct the broader team on the actions needed to manage and mitigate any critical issues
• Complex problem solving - identifying complex problems; reviewing, analysing and interpreting a wide range of data to develop and evaluate options and implement solutions.
• Prioritisation - able to manage and plan multiple workstreams and the competing demands of stakeholders
• Decision Quality - Gathering and synthesising information, identifying options and applying judgement based on logic and reason, making use of a variety of analytical approaches to provide relevant information to suppliers, stakeholders and decision makers using key facts and data
• Communication and influencing skills, with the ability to engage and influence colleagues and external stakeholders at all levels, including the Board and Senior Executives Ability to prepare detailed technical documentation and training material
• Ability to effectively manage project controls systems

Knowledge:

• Knowledge of the operation and integration of Project Controls Systems (Planning e.g. P6, Cost Management e.g. Contruent (Prism) / Hexaware Ecosys / Deltek Cobra, Risk tools e.g. Xactium / Active Risk Manager, Reporting e.g. Power BI etc.)
• Knowledge of the core Project Controls disciplines and how they interrelate

Type of experience:

• Experience of initialising PC systems for effective user use in a large organization for a large project
• Experience of the required data field flow between PC systems to support EVM, and data quality and consistency
• Experience of operating effectively as a senior leader, undertaking significant value programmes of work which are subject to external scrutiny
• Experience of leading and developing a team within a major project or programme
• Recognised and relevant professional qualification, including -APM (Association for Project Management) • Experience of Requirements capture and Requirements expression, and User Acceptance Testing (UAT)

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.

Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert.

Watch this video on how we remove bias in the recruitment process: Removing bias in the recruitment process (youtube.com)

Any applications received after the closing date will not be considered.

About Us

High Speed 2 (HS2 Ltd) will be the UK's new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain's major population centres, boost the economy and create thousands of jobs.

HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others' health and safety by taking personal responsibility for working to our 'Safe at Heart' programme principles and following safe working procedures at all times.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.