Head of Systems and Tools

High Speed Two (HS2)

Birmingham

On-site

GBP 79,000 - 93,000

Full time

12 hours ago

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Benefits offered by this job

Flexible benefits fund

Job summary

HS2 Ltd in Birmingham seeks a Head of Systems & Tools to oversee the Project Controls IT ecosystem, ensuring data integrity and robust tooling for the PMO.

You will act as a Super User, manage access, implement changes, maintain data structures, and own the Performance Measurement Cycle while collaborating with IT to roll out new PC systems.

The role demands senior leadership, strong knowledge of planning and cost tools, and BI reporting, with a commitment to HS2 values and inclusion.

Qualifications

Experience in initializing PC systems for a large organization.
Experience with data flow between PC systems to support EVM and data quality.
Experience leading a senior team on value programmes under external scrutiny.
Professional qualification including APM and UAT experience.

Responsibilities

Be the Super Users of Project Control IT systems to enable effective use by the PC user base.
Set up systems to provide appropriate user access rights whilst minimising data risks.
Implement approved changes to Baseline data and ensure monthly data quality.
Maintain PC data structures and their relations (WBS, ABS, OBS, CBS, etc.).
Define and own the Performance Measurement Cycle and secure Baseline data.
Deliver system support, training and SME guidance to PC users.
Ensure data flow between PC systems and maintain data integrity.
Coordinate with IT for system changes and roll out new PC requirements.
Maintain user roles within license limits across PC systems.

Skills

Clear Direction

Complex problem solving

Prioritisation

Decision Quality

Communication & influencing

PC systems management

Education

APM qualification

Tools

P6 Planning

Contruent Prism

Hexaware Ecosys

Deltek Cobra

Xactium

Power BI

Job description

Base salary: £79035 pa to £92982 pa depending on skills and experience. In addition, we offer flexible benefits fund of 20% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

As the Head of Systems & Tools you will be accountable for the efficient and effective operation of the Project Controls department through the use of IT systems and the data integrity of data produced via these systems.

About the role:

To be the Super Users of Project Control IT systems that enable the effective use of the PC software applications by the PC user base
As Super Users set-up the systems to permit appropriate user access rights to be provided to minimise the risk of users inadvertently, editing or accessing data outside of their business need
Implement approved changes to the Baseline data held in the PC systems, ensuring synchronised changes in PC systems to support data quality adherence on a monthly basis.
To be responsible for the maintenance through approved change of all Project Control data structures and their correlation including but not limited to Work Breakdown Structure and its relation to the Asset Breakdown Structure, Organizational Breakdown Structure, Cost Breakdown Structure, Contract Breakdown Structure, and Railway Commissioning structure
Define and own the Performance Measurement Cycle Define how the Baseline data will be held in the systems to secure it against unapproved changes in conjunction with functional leaders
To be accountable for delivering and implementing systems support, guidance, training and subject matter expertise to the PC system users.
To be responsible for implementing the data flow between Project Controls Systems and maintain the data integrity (consistency and quality).
To be accountable for the consistency of Project Controls Management System Process and Procedures with the Requirements for Project Controls systems
Act as the central co-ordinator to collect, and thereafter manage, user feedback on system defects, new feature requests etc. acting as the single point of contact with the IT Department
To be accountable for new PC system and business requirement roll out.
To be accountable for ensuring user roles and rights are maintained across all Project Controls systems, within the license limits as managed by the IT Department
Implement approved changes into relevant Project Controls Systems consistent with the approved change and the Change Control Management System procedures
To be responsible for ensuring that data submitted from the HS2 supply chain is captured for inclusion into PC systems
To provide analysis and reporting system capability for PCD for exceptional use reports and analysis as requested by PC functions
Ownership for System Management Plan, Operations Management, Data Process Management and Governance
To be responsible for the financial management of PC systems budgets contributing to the effective financial planning and control of the PMO budgets
Actively promoting and embedding Equality, Diversity and Inclusion (EDI) in all your work and supporting and complying with all organisational initiatives, policies and procedures on EDI

About you:

Skills:

Clear Direction - Defining and prioritising objectives, analysing inputs, assessing and assessing data, defining strategies and supporting rationales. Ability to direct the broader team on the actions needed to manage and mitigate any critical issues
Complex problem solving – identifying complex problems; reviewing, analysing and interpreting a wide range of data to develop and evaluate options and implement solutions.
Prioritisation – able to manage and plan multiple workstreams and the competing demands of stakeholders
Decision Quality - Gathering and synthesising information, identifying options and applying judgement based on logic and reason, making use of a variety of analytical approaches to provide relevant information to suppliers, stakeholders and decision makers using key facts and data
Communication and influencing skills, with the ability to engage and influence colleagues and external stakeholders at all levels, including the Board and Senior Executives Ability to prepare detailed technical documentation and training material
Ability to effectively manage project controls systems

Knowledge:

Knowledge of the operation and integration of Project Controls Systems (Planning e.g. P6, Cost Management e.g. Contruent (Prism) / Hexaware Ecosys / Deltek Cobra, Risk tools e.g. Xactium / Active Risk Manager, Reporting e.g. Power BI etc.)
Knowledge of the core Project Controls disciplines and how they interrelate

Type of experience:

Experience of initialising PC systems for effective user use in a large organization for a large project
Experience of the required data field flow between PC systems to support EVM, and data quality and consistency
Experience of operating effectively as a senior leader, undertaking significant value programmes of work which are subject to external scrutiny
Experience of leading and developing a team within a major project or programme
Recognised and relevant professional qualification, including -APM (Association for Project Management) Experience of Requirements capture and Requirements expression, and User Acceptance Testing (UAT)

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant.Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.

Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert.

Any applications received after the closing date will not be considered.

About Us

High Speed 2 (HS2 Ltd) will be the UK’s new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain’s major population centres, boost the economy and create thousands of jobs.

HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others’ health and safety by taking personal responsibility for working to our ‘Safe at Heart’ programme principles and following safe working procedures at all times.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.

Job Info