Systems and Reporting Officer

HS2 (High Speed Two) Ltd; Birmingham; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Flexible benefits fund

Flexible working

Job summary

HS2 Ltd in Birmingham is seeking a Systems and Reporting Officer to support the day-to-day procurement systems landscape, including planning, sourcing, contracts, and performance reporting. You will ensure compliance with Utilities Contracts Regulations and support multimillion-pound contracts.

You will promote Equality, Diversity and Inclusion, provide system training, administer SaaS e-sourcing tools, and collaborate with procurement teams, IT and governance to deliver a reliable end-to-end

Qualifications

• Experience administering procurement-to-pay systems and e-sourcing tools.
• Understanding of public sector procurement and HS2 policies.
• Ability to prioritise tasks and deliver customer service.

Responsibilities

• Provide ongoing operational systems support, guidance, and training for procurement and commercial teams.
• Administer SaaS-based e-sourcing and evaluation tools used by the function.
• Partner with project teams to deliver end-to-end evaluation services and manage probity in tenders.
• Support Oracle ERP users and create training materials for users.
• Collaborate with governance, compliance, IT and suppliers across HS2 and the wider sector.

Skills

System admin

Procurement knowledge

Analytical skills

Stakeholder management

Education

Bachelor's degree in relevant field

Tools

Oracle ERP

E-sourcing tools

Job description

Location - Birmingham

Salary :Base salary from £32,050 depending on skills and experience. In addition, we offer flexible benefits fund of 15% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website. HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

Job Description

Location - Birmingham

Salary :Base salary from £32,050 depending on skills and experience. In addition, we offer flexible benefits fund of 15% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website. HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

As a Systems and Reporting Officer at HS2 you will will play a key role in the day to day support of the end-to-end procurement systems landscape, encompassing procurement planning, advertising, sourcing, procurement, contract management, performance management and reporting. The role will also focus on providing support to the various Procurement teams to enable the effective delivery of multimillion-pound contracts in compliance with the Utilities Contracts Regulations.

About The Role

• Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.
• Provide ongoing operational systems support, guidance, training and subject matter expertise at key stages of the procurement process to teams within Procurement and across the commercial functions within the business
• Administer the systems (software as a service) used to provide the eSourcing and evaluation requirements to the Procurement & Commercial function.
• Actively partner with procurement project teams to provide an end to end evaluation configuration service to the Procurement & Commercial function, to enable the effective and controlled management of probity during multi-million-pound tender evaluations.
• Support Procurement and Commercial users of our Oracle ERP system through individual support as well as developing to training materials
• Interface with Procurement governance, compliance and assurance teams, Procurement, IT and systems-related personnel across HS2, Department of Transport and the supply market
• Interface with systems providers to provide escalation for user assistance, enhancements and queries to be addressed.
• Work with other members of your team to build on your experience and abilities to ensure continuous support is maintained

Skills

About You

• Ability to prioritise competing requirements and manage tasks effectively
• Problem solving and analytical skills to support to complex bespoke e-sourcing requirements

Knowledge

• Understanding of procurement processes and systems, including in knowledge of e-sourcing and evaluation tools, their configuration, management and implementation in a major programme environment
• Understanding of the challenges of a public sector Procurement environment.
• Knowledge of HS2 procurement policies

Type Of Experience

• Experience of administration of procure to pay systems, e-sourcing systems and evaluation tools.
• Experience of managing multiple stakeholder requirements and delivery of excellent customer service.
• Experience of working within a regulated working environment such as a procurement, finance or commercial division.
• Practical procurement experience.
• Experience of supporting users with systems and providing a customer facing service

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect.

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.

Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert. Watch this video on how we remove bias in the recruitment process: Removing bias in the recruitment process - YouTube

Any applications received after the closing date will not be considered.

About Us

High Speed 2 (HS2 Ltd) will be the UK’s new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain’s major population centres, boost the economy and create thousands of jobs.

HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others’ health and safety by taking personal responsibility for working to our ‘Safe at Heart’ programme principles and following safe working procedures at all times.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.