HCP Administrative Specialist (Healthy Child Programme)

Sussex Community; Hove; Hybrid; GBP 26,000 - 27,000; Full time

Benefits offered by this job

Flexible working patterns

Training and development opportunities

NHS staff benefits

Nursery facilities in Sussex

Job summary

Sussex Community is seeking an administrator to support the Healthy Child Programme (0-5 years) team in Brighton & Hove, with a base in Conway Court, Clarendon Road, Hove. The role requires strong organisational skills, databases experience (SystmOne), and excellent communication.

Flexibility to base in Brighton & Hove is required; 9-5, Monday to Friday office-based. You will work with clinical staff and other administrators, manage waiting lists, book appointments, maintain stock, and prepare

Qualifications

• Good standard of secondary education to GSCE level or equivalent.
• Business or administrative qualification equivalent knowledge gained through relevant experience.
• Computer related certificate or equivalent experience.
• Level 2 or 3 recognised qualification.

Responsibilities

• Work with the Team Lead, clinical staff and other Administrators within the team; flexible with different disciplines.
• Manage hub admin rota and scheduling.
• Support new administrators in practice.
• Develop and maintain efficient systems for processing workloads.
• Good knowledge of Microsoft packages and data handling.
• Support team lead in administrational and performance reporting duties; include SystmOne tasks.
• Carry out hub administrator duties including photocopying, emails, appointments, and data management.
• Accurately recording telephone messages and handling inquiries from services and the public.
• Attend hub/admin team meetings; prepare meeting agendas and take minutes.
• Order stationery and PPE; maintain stock control and medical equipment databases.
• Provide cover for annual leave and sickness; aid quarterly risk assessments.
• Prioritise workload to meet deadlines and work within role boundaries.
• Role is primarily office based, 9-5 Monday to Friday.

Skills

Administrative experience

Microsoft Office

SystmOne

Communication skills

Confidentiality

Telephone handling

Education

GSCE level or equivalent

Business or administrative qualification

Computer related certificate

Level 2 or 3 recognised qualification

Job description

Sussex Community is seeking an administrator to support the Healthy Child Programme (0-5 years) team in Brighton & Hove, with a base in Conway Court, Clarendon Road, Hove. The role requires strong organisational skills, databases experience (SystmOne), and excellent communication.

Flexibility to base in Brighton & Hove is required; 9-5, Monday to Friday office-based. You will work with clinical staff and other administrators, manage waiting lists, book appointments, maintain stock, and prepare