Hands-On Fleet Administrator – Tracking & Servicing

Hiring People; Long Sutton; On-site; GBP 28,000 - 29,000; Full time

Benefits offered by this job

28 days holiday

Company pension

National living wage

Mental health resources

Employee assistance scheme

Full training

Job summary

Hiring People is seeking a practical and adaptable Fleet Administrator in Cheam, Surrey. The role supports the Fleet Manager with day-to-day administration, scheduling, vehicle records, and tracking activity. It involves hands-on vehicle work, camera/tracking device installation, and training will be provided.

The role coordinates servicing, repairs and accidents, maintains Sabre records, and generates Webfleet reports. Full training and a 40-hour week, 8am–5pm, Monday–Friday are provided.

Qualifications

• Excellent communication and organisational skills.

Responsibilities

• Coordinate vehicle servicing, MOTs, breakdowns, repairs and temporary or relief vehicles, ensuring bookings and updates are managed promptly.
• Schedule appointments, update engineers' diaries and keep relevant departments informed of fleet arrangements.
• Respond to day-to-day telephone and email enquiries, chasing updates and resolving routine exceptions.
• Maintain accurate fleet records in Sabre, including vehicle details, fines, penalties, spare keys and driving licence information.
• Support vehicle accident administration, including liaising with employees, arranging repairs and maintaining insurance records.
• Prepare vehicles and documentation for new starters and carry out routine checks on vehicle condition, damage and appearance.
• Fit and remove vehicle cameras and tracking devices, including attending vehicles and working in vans when required.
• Update Webfleet tracking information, monitor tracking unit performance and prepare reports on efficiency and follow-up actions.

Skills

Communication

Organisational skills

Customer service

IT skills

Initiative

Multi-tasking

Positive attitude

Tools

Sabre

Webfleet

MS Office

Job description

Hiring People is seeking a practical and adaptable Fleet Administrator in Cheam, Surrey. The role supports the Fleet Manager with day-to-day administration, scheduling, vehicle records, and tracking activity. It involves hands-on vehicle work, camera/tracking device installation, and training will be provided.

The role coordinates servicing, repairs and accidents, maintains Sabre records, and generates Webfleet reports. Full training and a 40-hour week, 8am–5pm, Monday–Friday are provided.