Group Operations PA - 1 Year FTC

Orbital South Colleges; Redhill; On-site; GBP 33,000 - 35,000; Full time

Benefits offered by this job

Pension schemes

Life assurance

Free parking

Gym access

Spa & salon discounts

Job summary

Orbital South Colleges is seeking a highly organised Group Operations PA for a 1-year FTC. The role supports senior leaders across East Surrey College (Redhill) and John Ruskin College (Selsdon) with complex diary management, executive coordination, and governance processes.

The position is full-time, based on campus locations, with a competitive salary and staff benefits. The successful candidate will manage executive schedules, prepare presentations and papers, and act as a professional

Qualifications

• GCSEs in Maths & English or Level 2 equivalent is required or willing to obtain
• Relevant degree or professional experience is highly desirable
• Excellent IT skills across MS Office and collaboration tools
• Proven track record in senior-level PA support and diary management

Responsibilities

• Manage complex Executive diaries balancing strategic and operational priorities
• Coordinate meetings end-to-end including agendas, papers, minutes and actions
• Prepare high-quality reports, presentations and papers for boards/executive meetings
• Serve as first point of contact for senior stakeholders and partners

Skills

Organisational skills

Communication skills

Diary management

Stakeholder liaison

Education

Maths & English GCSE / Level 2

Relevant degree or experience

Tools

Excel

Word

PowerPoint

Outlook

Teams

Forms

SharePoint

Job description

Group Operations PA - 1 Year FTC

College location:East Surrey College (Redhill) and John Ruskin College (Selsdon)

Salary: £32,631 - £34,614 (subject to qualifications, skills, and experience)

Hours: Full time (37 hours/week) 08:45-17:00 Mon – Fri

Are you a highly organised, proactive professional who thrives in a fast-paced environment? If so, this could be your next exciting opportunity.

We’re looking for an exceptional Group Operations PAto join our College Group, supporting senior leadership across East Surrey College and John Ruskin College. This is a unique chance to play a pivotal role at the centre of decision-making, helping shape the success of a dynamic and forward-thinking organisation.

As Group Operations PA, you’ll be the trusted right hand to senior leaders, ensuring their time is used effectively, priorities are met, and Executive operations run seamlessly. You’ll be at the core of everything, from coordinating high-level meetings to driving improvements in administrative systems.

What you’ll do:

• Managing complex Executive diaries, balancing strategic and operational priorities
• support the organisation of meetings, including preparing agendas, collating papers, taking minutes and tracking actions where required
• Preparing high-quality reports, presentations, and meeting papers with precision
• Acting as a professional first point of contact for senior stakeholders and partners
• Coordinating Corporation, Committee, and leadership meetings end-to-end
• Taking ownership of Executive administrative systems
• Handling confidential information with discretion
• Supporting projects, risk management processes, and governance requirements

What we’re looking for:

• Exceptional organisational skills and attention to detail
• Strong communication skills and confidence working with senior stakeholders
• Experience managing complex schedules and high-level meetings
• Excellent knowledge of IT packages (in particular Excel, Word & PowerPoint, Outlook, Teams, Forms, SharePoint)
• Experience of working in a fast-paced environment with competing priorities and frequent deadlines
• Experience of providing PA support at a senior level, including preparing papers for boards and executive meetings

The successful candidate must have:

• Maths & English GCSE / Level 2 equivalent (achieved or willing to obtain)
• relevant degree or equivalent professional experience is higly desirable
• Good problem-solving skills
• Experience working with confidential or sensitive information in line with data protection requirements
• Excellent verbal and written communication skills, with the ability to effectively convey information to a variety of audiences
• An excellent standard of IT skills

If this sounds like you and you will enjoy working in a forward thinking, friendly, fast paced, changing environment with state of the art facilities, we would love to hear from you. In return, we offer a competitive salary, as well as staff benefits such a choice of two excellent pension schemes, life assurance, free onsite parking and access to our fully equipped gym along with discounted in house Spa and Salon treatments.

Orbital South Colleges Group are committed to Equal Opportunities, encouraging applications from all sectors of the community to reflect our diverse student population. We are also committed to PREVENT and Safeguarding the welfare of children and vulnerable adultsand expect all staff and volunteers to share this commitment. Both College Campus’ are smoke-free zones.

As part of our pre-employment checks, successful candidates will be required to complete an enhanced DBS, references will be taken and evidence of all qualifications and awards will also be required before commencement of employment. Failure to do so may lead to offers being withdrawn.

Applicants must be eligible to work in the UK as we do not sponsor work permits, and work permits from other organisations are unacceptable as proof of right to work in the UK.