Grants Administrator

The Royal Navy and Royal Marines Charity; Portsmouth; Hybrid; GBP 24,000 - 27,000; Full time

Benefits offered by this job

Hybrid working

Private medical insurance and life to

Employee assistance programme (EAP)

7% non-contributory pension

Enhanced maternity/paternity and sick"

Cycle to work scheme

Onsite parking and HMS Excellent gym

Job summary

Royal Navy and Royal Marines Charity is seeking a Grants Administrator to join the Grants team at HMS Excellent, Whale Island, Portsmouth. You will provide high-quality administrative support to grant programmes and act as a key point of contact for applicants and stakeholders.

The role reports to the Senior Grants Officer and requires experience in administration, strong data handling, and a commitment to servicemembers and their families. Hybrid working and DBS checks are part of the process.

Qualifications

• Previous experience in an administrative or coordination role.
• Understanding of, or empathy with, the Armed Forces community and the aims of RNRMC.
• Knowledge of the charity sector and/or military sector (desirable).
• Satisfactory DBS check and additional security checks as required.

Responsibilities

• Act as the first point of contact for grant applicants, responding to enquiries by phone, email and in person.
• Managing and monitoring grant applications through the online grants portal and Grants Management System.
• Maintaining accurate records and ensuring high‑quality data capture to support reporting and decision‑making.
• Providing administrative support for grant workshops, events and stakeholder engagement activities.
• Supporting the administration of individual grants, including preparation of case files and grant documentation.
• Coordinating meetings, preparing papers, arranging hospitality and taking accurate minutes and records of decisions.
• Producing reports and supporting the creation of data, statistics and graphical information using Microsoft Excel and other Office 365 applications.
• Building and maintaining positive relationships with internal and external stakeholders, including funded organisations and beneficiaries.

Job description

Royal Navy and Royal Marines Charity is the principal charity of the Royal Navy. We are at the heart of supporting our Royal Navy, Royal Marines and Royal Fleet Auxiliary personnel and their families, past, present and future. If you would like to contribute to a world in which our sailors, marines, and their families are valued and supported for life, we want to hear from you.

• Role: Grants Administrator
• Hours: 35 hours per week, 09:00 – 17:00 Monday to Friday
• Location: HMS Excellent, Whale Island, Portsmouth, PO2 8ER with hybrid working
• Salary: £23,500 - £26,500

We are currently looking for a Grants Administrator to join our Grants team, reporting to the Senior Grants Officer. You'll bring both passion and professionalism to the role and will be responsible for providing high-quality administrative support to the Grants team, ensuring the smooth delivery of grant programmes and excellent service to applicants, stakeholders and beneficiaries. You will act as a key point of contact for grant enquiries, maintain accurate grant records and systems, and support the effective administration of grants across the charity.

Role Responsibilities

As our Grants Administrator you will be responsible for supporting the administration and delivery of RNRMC's grant‑making activity, providing first‑class customer service to applicants and stakeholders, maintaining accurate grant records, and ensuring grants processes run efficiently and effectively. You will work closely with the Senior Grants Officer and wider Grants team to support funding programmes that make a meaningful difference to Royal Navy and Royal Marines personnel, veterans and their families.

Responsibilities include but are not limited to:

• Acting as the first point of contact for grant applicants and prospective applicants, responding to enquiries by phone, email and in person.
• Managing and monitoring grant applications through the online grants portal and Grants Management System.
• Maintaining accurate records and ensuring high‑quality data capture to support reporting and decision‑making.
• Providing administrative support for grant workshops, events and stakeholder engagement activities.
• Supporting the administration of individual grants, including preparation of case files and grant documentation.
• Coordinating meetings, preparing papers, arranging hospitality and taking accurate minutes and records of decisions.
• Producing reports and supporting the creation of data, statistics and graphical information using Microsoft Excel and other Office 365 applications.
• Building and maintaining positive relationships with internal and external stakeholders, including funded organisations and beneficiaries.

Please see the job description for full details on the duties and responsibilities.

Job Requirements

Our ideal candidate will have proven experience in an administrative role where accuracy, organisation and customer service are essential. They will be confident managing multiple priorities, maintaining detailed records and working with databases and Microsoft Office applications. Experience supporting meetings, taking minutes and handling sensitive or confidential information will be highly valued.

Whilst character is important to us, we do require a certain level of experience and qualification to succeed in this role. These are:

• Previous experience in an administrative or coordination role.
• Understanding of, or empathy with, the Armed Forces community and the aims of RNRMC.
• Knowledge of the charity sector and/or military sector (desirable).

We recognise that people develop skills in different ways. If you don’t meet every requirement but believe you have the right potential, we encourage you to apply.

Please be aware all roles require the right to work in the United Kingdom; sponsorship of such right will not be provided. The successful candidate will also require a satisfactory DBS check and additional security checks as required.

Inclusive Recruitment & Accessibility

We are committed to creating an inclusive and accessible recruitment process. We offer a guaranteed interview to applicants who meet the minimum criteria for the role and identify as either:

• Disabled: as defined by the Equality Act 2010.
• Armed Forces Community: those who are currently serving in the armed forces or those who have previously served.

If you are eligible for a guaranteed interview through one of these schemes, please make this known to us during the application process.

We will provide reasonable adjustments throughout our recruitment process where requested and we’ll always endeavour to be as accommodating as possible. If you would like to discuss any specific requirements, please contact our HR department at [e-mail]

Why Join RNRMC?

• Values Driven: We’re a beneficiary‑focused charity with a strong commitment to improving the lives of those who serve and their families. Guided by integrity, we work openly and honestly, champion inclusiveness by valuing diverse perspectives, and collaborate through genuine teamwork - not only within RNRMC but across the wider sector to strengthen it and maximise our shared impact.
• Work‑Life Balance: At RNRMC, we understand the importance of work‑life balance. While we take our work seriously, we also value the well‑being and happiness of our employees. That’s why we offer hybrid working and enhanced annual leave as standard to help you maintain a healthy balance between your professional and personal life.
• Comprehensive Benefits: We offer a range of benefits including:
  • Private medical insurance and life assurance
  • Employee assistance programme (EAP)
  • 7% non‑contributory pension contributions and salary sacrifice pension scheme
  • Enhanced maternity, paternity and sick pay
  • Cycle to work scheme
  • A free HMS Excellent fitness centre membership and onsite parking.

Applications & Interviews

Initial interviews will be held on a rolling basis during the advertising period and RNRMC reserves the right to close the vacancy early and make an appointment at any stage of the application process.

Applicants may be asked to attend an on‑line Application Review prior to the closing date to aid in the shortlisting process. This will be held via Microsoft Teams.