Grants & Data Administrator (Hybrid)

The Royal Navy and Royal Marines Charity; Portsmouth; Hybrid; GBP 24,000 - 27,000; Full time

Benefits offered by this job

Hybrid working

Private medical insurance and life to

Employee assistance programme (EAP)

7% non-contributory pension

Enhanced maternity/paternity and sick"

Cycle to work scheme

Onsite parking and HMS Excellent gym

Job summary

Royal Navy and Royal Marines Charity is seeking a Grants Administrator to join the Grants team at HMS Excellent, Whale Island, Portsmouth. You will provide high-quality administrative support to grant programmes and act as a key point of contact for applicants and stakeholders.

The role reports to the Senior Grants Officer and requires experience in administration, strong data handling, and a commitment to servicemembers and their families. Hybrid working and DBS checks are part of the process.

Qualifications

• Previous experience in an administrative or coordination role.
• Understanding of, or empathy with, the Armed Forces community and the aims of RNRMC.
• Knowledge of the charity sector and/or military sector (desirable).
• Satisfactory DBS check and additional security checks as required.

Responsibilities

• Act as the first point of contact for grant applicants, responding to enquiries by phone, email and in person.
• Managing and monitoring grant applications through the online grants portal and Grants Management System.
• Maintaining accurate records and ensuring high‑quality data capture to support reporting and decision‑making.
• Providing administrative support for grant workshops, events and stakeholder engagement activities.
• Supporting the administration of individual grants, including preparation of case files and grant documentation.
• Coordinating meetings, preparing papers, arranging hospitality and taking accurate minutes and records of decisions.
• Producing reports and supporting the creation of data, statistics and graphical information using Microsoft Excel and other Office 365 applications.
• Building and maintaining positive relationships with internal and external stakeholders, including funded organisations and beneficiaries.

Job description

Royal Navy and Royal Marines Charity is seeking a Grants Administrator to join the Grants team at HMS Excellent, Whale Island, Portsmouth. You will provide high-quality administrative support to grant programmes and act as a key point of contact for applicants and stakeholders.

The role reports to the Senior Grants Officer and requires experience in administration, strong data handling, and a commitment to servicemembers and their families. Hybrid working and DBS checks are part of the process.