Graduate Project Coordinator - German Speaking

Tjarks and Tjarks Design Group; Greater London; On-site; GBP 22,000 - 30,000; Full time

Job summary

Tjarks and Tjarks Design Group in the United Kingdom seeks a Project Management Coordinator to support the client services team, handling administration and project management tasks. You will learn the design and artwork processes to help ensure timely delivery of projects.

You will coordinate proofs, packshots, shoots, and quotes, set up jobs on Workbook and ESCO, and maintain strong communication with clients and internal teams. This role offers growth within a dynamic design environment.

Qualifications

• At least one year of strong administration experience.
• Project experience in the creative/branding industry is advantageous.
• Advanced Excel and spreadsheet management is essential.
• Experience with other MS Office packages (Outlook/Word).
• Ability to balance and own your workload and meet deadlines.

Responsibilities

• Assist Senior Account/Project Manager and Client Services Director in duties as needed for German clients.
• Organise proofs, packshots, sample shoots, couriers, quotes; set up jobs on Workbook and coordinate accounts.
• Set up jobs on the ESKO system and track project progress accurately.
• Assist in ensuring projects meet high standards and deadlines.
• Communicate professionally with clients to build trust and confidence in the company.

Skills

Administration

Project management

Excel

MS Office

workload management

Tools

Workbook

ESKO system

Job description

At Tjarks and Tjarks, creativity meets craft. For over 35 years, we’ve been shaping bold, distinctive brands that don’t just sit on the shelf, they stand out and get chosen.

Trusted partners to our clients across decades, we help navigate the ever-evolving world of shoppers and retail, designing packaging that connects, competes, and converts. From big ideas to flawless execution, we deliver a true 360° design-to-artwork approach. Efficient, precise, and globally consistent.

We don’t just collaborate, we create as one. Our team of experts blend imagination with technical excellence to bring brands to life in a seamless, truly integrated way.

About the role

As Project Management Coordinator, you will assist and support the client services team by carrying out a number of administration/project management tasks where required. In time you will be learning the design and artworking processes, in order to efficiently assist in making sure projects and tasks are delivered on time.

About you

• To have at least one years’ strong administration experience.
• To have project experience in the creative/branding industry is advantageous.
• Advanced in Excel and managing spreadsheets is essential.
• You will have experience in other MS Office packages (Outlook/Word).
• You will be able to balance and own your own workload.
• You will be flexible and able to co-ordinate multiple projects in a fast-paced environment.
• Highly organised, deadline and results driven
• Conscientious, reliable, good attendance and timekeeping standards
• Excellent attention to detail and works with precision
• Effective project manager, able to manage workload
• Honest, trustworthy, and able to work unsupervised
• Demonstrates initiative, is creative and contributes ideas
• Pragmatic approach to problem solving without cutting corners
• Friendly, approachable, respectful and a positive team player.
• Flexible, adaptable, calm whilst working under pressure
• Professional with excellent communication skills.
• Proactive, takes ownership of daily tasks with a can-do attitude.
• Must be able to work flexibly to meet the needs of the business.

The day to day

• To assist a Senior Account/Project Manager, Client Services Director or Account Director in all duties as and where needed, for clients in Germany.
• To provide assistance within the Client Services department as required including but not limited to; organizing proofs, packshots, sample shootings, couriers, assisting with quotes, setting up jobs on Workbook (internal system), coordinating Account Managers mailboxes in absences.
• Set up jobs on the ESKO system (internal systems), and track the project through the system accurately.
• To assist in ensuring projects are completed to the highest standard and to deadline.
• To communicate with clients professionally, building client relationships to inspire trust and confidence in the Company.
• Maintain excellent standards of spoken and written communication in European languages.
• Under guidance of a senior team member, liaise with the Studio Manager, Design and Artwork departments, giving adequate notice for jobs to be scheduled for production.
• To assist in writing briefings for internal design, photoshoot and digital artwork projects.
• To attend briefs to the design or artwork team on individual projects as required.
• To assist in effectively managing the timing and execution of the internal design and artwork process as required.
• Organise photoshoots, get quotations, book photographers and home economists, organise/source product samples, write photo briefings under guidance etc.
• Proof-read all designs and artworks you are assisting with, whilst learning to ensure brand consistency across the product range.
• Learn to ensure that projects comply with all current client design and artwork guidelines.
• Keep full track of all live projects you are assisting on and be able to give a full account of the status of each project at any given time.
• Work closely with the Account Managers to enable you to manage client expectations and make sure that all deadlines are met.
• Assist with the preparation of invoicing with the Client Services Department as required to ensure all projects are invoiced promptly and within company timelines.

Our team & our values

We’re a vibrant, creative crew who care as much about our culture as the work we make. Our values aren’t just posters on the wall, they were crafted by our team and guide everything we do.

Be Innovative – Think Ahead

Be collaborative – Succeed together

Be Supportive – Lift each other up

Be All In – Show up with purpose

We’re always looking for talented, passionate people to join our growing squad in our Purley studio. If you’re ready to collaborate, create, and be part of something truly awesome, this is your playground.