Project Executive - German Speaking

Tjarks and Tjarks Design Group; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic design agency in Greater London seeks a skilled Coordinator for a project-based role. The successful candidate must have strong administrative capabilities, fluent German language skills, and the ability to manage multiple projects in a fast-paced environment. Responsibilities include assisting project managers, coordinating tasks within the Client Services department, and maintaining strong client relationships. A proactive, detail-oriented individual with project management experience in creative fields is essential. Competitive compensation and growth opportunities await.

Qualifications

• Ability to administer multiple projects within a fast-paced environment.
• Experience coordinating various tasks to ensure project deadlines are met.
• Strong attention to detail and accuracy in work.

Responsibilities

• Assist in administration duties to support project managers.
• Communicate professionally with clients to build strong relationships.
• Manage timing and execution of internal design and artwork processes.

Skills

Fluency in German language skills

Administration or project experience

Advanced in Excel

Experience in MS Office packages

Project management experience in the creative/branding industry

Job description

This is an amazing opportunity for a dynamic and experienced Coordinator looking for a Project based role. The successful candidate must have the ability to administer a number of projects working within a highly successful and fast growing, medium-sized international organisation. Fluent German language skills in reading and writing is essential for this role.

About us

Tjarks and Tjarks has 30 years-experience of designing and producing brands that win at the retail shelf. Our clients trust us time and again, over decades, to lead them through the changing dynamics of the shopper world and to design packaging that ensures their brands are picked first. We deliver our 360 design to artwork philosophy efficiently, faithfully and accurately, across the globe. We create and produce as one seamless, joined up team of experts, all under one roof.

The Role

• To assist a Senior Account/Project Manager, or Account Director in all administration duties, to ensure the smooth running of projects.
• To provide assistance within the Client Services department as required including but not limited to; organizing proofs, packshots, sample shootings, couriers, assisting with quotes, setting up jobs on Traffic (internal system), coordinating Account Managers mailboxes in absences.
• To assist in ensuring projects are completed to the highest standard and to deadline.
• To communicate with clients professionally, building client relationships to inspire trust and confidence in the Company.
• Under guidance of a senior team member, liaise with the Studio Manager, Design and Artwork departments, giving adequate notice for jobs to be scheduled for production.
• Learn to analyse, understand, question and challenge client briefings.
• To assist in writing briefings for internal design, photoshoot and digital artwork projects.
• To attend briefs to the design or artwork team on individual projects as required.
• To assist in effectively managing the timing and execution of the internal design and artwork process as required.
• Where required organise photoshoots, get quotations, book photographers and home economists, organise/source product samples, write photo briefings under guidance etc.
• Proof-read all designs and artworks you are assisting with, whilst learning to ensure brand consistency across the product range.
• Learn to ensure that projects comply with all current client design and artwork guidelines.
• Keep full track of all live projects you are assisting on and be able to give a full account of the status of each project at any given time.
• Work closely with the Account Managers to enable you to manage client expectations and make sure that all deadlines are met.
• Assist with the preparation of invoicing with the Client Services Department as required to ensure all projects are invoiced promptly and within company timelines.

Skills

• Administration or project experience.
• Fluency in German language skills.
• To have project management experience in the creative/branding industry is advantageous.
• Advanced in Excel and managing spreadsheets is essential.
• You will have experience in other MS Office packages (Outlook/Word).
• You will be able to balance and own your own workload.
• You will be flexible and able to co-ordinate multiple projects in a fast-paced environment.

Attributes

• Conscientious, reliable, good attendance and timekeeping standards
• Excellent attention to detail and works with precision
• Effective project manager, able to manage workload
• Honest, trustworthy, and able to work unsupervised
• Demonstrates initiative, is creative and contributes ideas
• Pragmatic approach to problem solving without cutting corners
• Friendly, approachable, respectful and a positive team player.
• Proactive, takes ownership of daily tasks with a can-do attitude.