Graduate HR Coordinator

Escape; Livingston; On-site; GBP 20,000 - 26,000; Full time

Job summary

Escape, Livingston, UK, is seeking a Graduate HR Coordinator to support payroll and HR administration. You will help maintain records, assist with payroll tasks, and contribute to pensions and pension administration while handling confidential information with discretion.

This entry-level role suits someone starting a career in Payroll and HR, with a focus on numerical accuracy, organisation, and proactive learning within a growing engineering and manufacturing environment.

Qualifications

• Numerate and detail-focused approach to payroll and HR administration.
• Strong numerical and analytical ability as a baseline for payroll tasks.
• Excellent attention to detail and accuracy in records management.
• Good organisational and time-management skills for payroll cycles.
• Strong written and verbal communication skills for internal stakeholders.
• Ability to handle confidential information with discretion.
• Methodical and accurate approach to work with a proactive mindset.
• Willingness to learn and collaborate across the business.

Responsibilities

• Support accurate processing of employee payroll.
• Maintain payroll and employee records.
• Assist with payroll reconciliations and discrepancies
• Support year-end payroll processes including tax, NI and P11D
• Process wage arrestments and employee documentation requests
• Prepare payroll and worked-hours reports for Finance
• Support pension administration and GDPR-compliant HR records
• Provide day-to-day HR administration support to employees and managers
• Prepare reports for internal departments and assist process improvements
• Coordinate travel arrangements as needed and take on new responsibilities

Skills

Numerical ability

Attention to detail

Organisational skills

Communication skills

Education

HR/Business/Finance degree

Job description

Are you looking for your first opportunity in Payroll or HR?

We are working exclusively with a well-established international engineering and manufacturing business to recruit a Graduate HR Coordinator. This is an excellent opportunity for someone at the beginning of their career who wants to develop practical experience across payroll, HR administration, pensions, employee records and reporting.

You don't need to have experience across all of these areas. What matters is that you're numerate, organised, detail-focused and genuinely interested in developing a career within Payroll and HR.

About the role

Reporting to the HR Manager, you'll become an important part of the HR function, supporting the accurate and confidential administration of payroll and employee information.

Your responsibilities will include:

• Supporting the accurate processing of employee payroll
• Maintaining payroll and employee records
• Assisting with payroll reconciliations and resolving discrepancies
• Supporting year-end payroll processes, including tax, National Insurance and P11D administration
• Processing wage arrestments and employee documentation requests
• Maintaining accurate holiday and absence recordsPreparing payroll and worked-hours reports for the Finance team
• Supporting pension administration
• Maintaining confidential HR records in line with GDPR
• Providing day-to-day HR administration support to employees and managers
• Preparing reports and information for internal departments
• Supporting improvements to HR and payroll processes
• Coordinating travel arrangements when required
• Taking on additional responsibilities as your knowledge and experience develops

Who we're looking for

This role could suit someone coming from a number of different backgrounds.

You could be a recent graduate with a degree in HR, Business, Finance, Accounting or a related subject who is looking for the opportunity to put your studies into practice.

You could already have some HR or payroll experience and be looking for a role where you can broaden your knowledge and develop across both disciplines.

We're looking for someone who has:

• Strong numerical and analytical ability
• Excellent attention to detail
• Good organisational and time-management skills
• Strong written and verbal communication skills
• The ability to handle confidential information with discretion
• A methodical and accurate approach to work
• A positive, proactive attitude and willingness to learn
• The ability to work collaboratively with colleagues across the business