Governance Team Administrative Officer

Hampshire County Council; Winchester; Hybrid; GBP 26,000 - 30,000; Full time

Job summary

Hampshire County Council is seeking a Governance Team Administrative Officer to provide high-quality administrative support to governors and schools. This role involves communication, data management, and direct interaction with school governance, ensuring efficient service delivery. A competitive salary, along with professional development opportunities, is offered in a collaborative work environment.

Benefits

Flexible working arrangements

Professional development opportunities

Holiday entitlement

Pension scheme

Family friendly policies

Qualifications

• Experience in delivering administrative support in an office environment.
• Confidence in using Microsoft Office, particularly Word and Excel.
• Ability to handle sensitive information in line with regulations and GDPR.

Responsibilities

• Act as the first point of contact for school governors, dealing with enquiries.
• Administer the governor training programme and clerking service.
• Maintain accurate budget monitoring and track expenditure.

Skills

Administrative functions

Customer care skills

Effective communication

Data management

Tools

Microsoft Office

Job description

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Governance Team Administrative Officer

Job Reference: HCC621241
Salary Range: £26,918 - £29,616 per annum
Work Location: Elizabeth II Court, Winchester (Hybrid Working)
Hours per week: 37
Contract Type: Permanent
Closing Date: 13 June 2025
Interview Date: 23 and 24 June 2025

Be the first point of contact for Hampshire School Governors

We are looking for an excellent administrator with experience in delivering support in an office environment to join our friendly and supportive Governance Team. Our service provides a nationally recognised service for governance boards in schools and academies in and beyond Hampshire.

In this role you may carry out a wide range of functions, including advising and supporting governing bodies, administering the governor training programme, and administering the clerking service.

You will be confident in using Microsoft Office, including Word and Excel. You will have an interest in education and an ability to understand and apply legal frameworks, to support school governors.

In return, we offer a competitive salary, an established induction programme and opportunities for continuous professional development.

The Role:

Our Governance Administration Team provide high quality administrative support to Governors and schools, supporting governing bodies with training administration, support and guidance.

We source and provide administrative support for the local authority clerking service.

What you’ll do:

• Act as the first point of contact for school governors, effectively dealing with enquiries by providing informed advice.
• Draft routine and complex communications.
• Contribute to the successful delivery of the training programme, liaising with tutors, booking venues and production of event materials.
• Provide support for an allocated number of governance bodies.
• Process payment request.
• Maintain accurate budget monitoring, tracking expenditure and provide accurate and relevant updates.
• Provide administration for the local authority clerking service.
• Monitor systems, procedures and standards, identifying improvements.
• Handle sensitive information in line with regulations and GDPR

What we’re looking for:

• Experience of administrative functions in an office environment.
• Someone with computer literacy skills and an experience of data management.
• The ability to communicate effectively at all levels, verbally and in writing.
• A person with proven customer care skills.
• The ability to work under pressure, to prioritise and be self motivated.

Why join us?
Hampshire County Council is recognised nationally as one of the highest performing local authorities in the UK. A modern, forward-looking local authority, it offers a pleasant, supportive, and collaborative working environment.

Hampshire County Council is also a flexible employer interested in making the most of your skills and offers a great work life balance.

Our benefits package includes details of the holiday entitlement, pension scheme, flexi-time scheme, family friendly policies and interest free travel loans and discounts. We offer a flexible, motivating and inclusive workplace. We have created an environment that you can look forward to being a part of, where you are empowered to be your best and a workplace built on teamwork where people can grow and develop in their roles.

If you think you have what it takes to make a real difference in Hampshire, get in touch!

Please note that under safer recruitment requirements for Children’s Services, references will be requested prior to interview.

Contact Details for an Informal Discussion:

Jenny O’Keefe, Governance Adviser on 0370 779 0800

Hampshire County Council is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.

In order to combat discrimination, no unnecessary conditions or requirements will be applied which could have a disproportionately adverse effect on any one group. All sections of the population will have equal access to jobs. No applicant or employee will receive less favourable treatment because of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership and pregnancy or maternity, unless a Genuine Occupational Requirement (GOR) applies.

We are a Disability Confident Employer - committed to ensuring that our recruitment and selection process is inclusive and accessible.