Governance & Secretariat Assistant (12‑Month FTC)

Affinity Water; England; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Competitive salary from £40,000+ per

Learning and development opportunities

Annual bonus scheme

Significant annual leave (26–30 days)

Volunteer days

Life Assurance

Disability Confident employer

Tap4Perks discounts

Job summary

Affinity Water is looking for an organised Company Secretarial Assistant to join the Company Secretariat team on a 12-month FTC. Reporting to the Head of Company Secretariat, you will provide high-quality administrative support to governance, meetings and statutory requirements.

You will also cover maternity for the Pension Trustee Board, supporting minutes, calendars and statutory records, and liaising with pension advisers and internal stakeholders in a proactive, detail-focused manner within

Qualifications

• Previous experience in company secretarial, governance, legal administration, pension governance or Board/Committee support.
• Excellent organisational skills and strong attention to detail.
• Strong time-management skills to balance the requirements of the role.
• Proven experience taking minutes and managing action logs.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proactive and self-motivated team player.
• Strong communication skills and confidentiality when handling sensitive information.
• Willingness to learn new systems and processes.

Responsibilities

• Coordinate Pension Trustee meetings, including scheduling, agendas and circulation of paper.
• Support the maintenance of Board and Committee calendars, governance records, registers and training schedules.
• Support the preparation of minutes and meeting summaries.
• Assist with statutory records, Companies House requirements and the Annual General Meeting.
• Support the Deputy Company Secretary with the Annual Report.
• Undertake governance research and support governance best-practice initiatives.
• Manage the Company Secretariat and Pension Trustee mailboxes.
• Liaise with pension advisers, legal advisers, scheme administrators and internal stakeholders.

Skills

Company secretarial

Governance

Legal administration

Pension governance

Board/Committee support

Organisational skills

Time management

Minutes taking

Confidentiality

Communication

Tools

Board Intelligence

Pension Pal

Companies House web-filing

Microsoft 365

Job description

Affinity Water is looking for an organised Company Secretarial Assistant to join the Company Secretariat team on a 12-month FTC. Reporting to the Head of Company Secretariat, you will provide high-quality administrative support to governance, meetings and statutory requirements.

You will also cover maternity for the Pension Trustee Board, supporting minutes, calendars and statutory records, and liaising with pension advisers and internal stakeholders in a proactive, detail-focused manner within