Assistant Company Secretary

Affinity Water; Hatfield; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Annual bonus scheme

Learning and development opportunities

Affinity volunteering days

Wellbeing Centre

Tap4Perks discounts

Life Assurance

Disability Confident employer

Family benefits including enhanced M"+

Job summary

Affinity Water is seeking an organised, proactive Company Secretarial Assistant to join our Company Secretariat team on a 12 month FTC. Reporting to the Head of Company Secretariat, you will provide high-quality administrative support to ensure governance processes and statutory requirements are managed effectively.

You’ll also provide maternity cover for the Pension Trustee Board, supporting trustee meetings, maintaining calendars and records, taking minutes and assisting with the Annual

Qualifications

• Experience in company secretarial, governance, or board support.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive and self-motivated, with ability to work in a team.
• Strong communication and confidentiality when handling sensitive information.
• Willingness to learn new systems and processes.

Responsibilities

• Coordinate Pension Trustee meetings, incl scheduling and paper circulation.
• Maintain Board and Committee calendars, governance records and training schedules.
• Prepare minutes and meeting summaries.
• Assist with Companies House filings and the Annual General Meeting.
• Support the Deputy Company Secretary with the Annual Report.
• Undertake governance research and support best-practice initiatives.
• Manage the Company Secretariat and Pension Trustee mailboxes.
• Liaise with pension advisers, legal advisers, scheme administrators and internal stakeholders.

Skills

Governance support

Minutes taking

Board/Committee support

Confidentiality

Time management

Multi-priority handling

Proactive & team player

Communication

Tools

Board Intelligence

Pension Pal

Companies House web-filing

Microsoft 365

Job description

We’re looking for an organised, proactive and detail-focused Company Secretarial Assistant to join our Company Secretariat team at Affinity Water on a 12 month FTC.

Reporting to the Head of Company Secretariat, you’ll provide high-quality administrative support to the team, helping to ensure meetings, governance processes and statutory requirements are managed effectively.

You’ll also provide maternity cover for the Affinity Water Pension Trustee Board, supporting all aspects of trustee meetings and helping to maintain strong governance across the scheme.

What you’ll be doing

• Coordinate Pension Trustee meetings, including scheduling, agendas and circulation of paper
• Support the maintenance of Board and Committee calendars, governance records, registers and training schedules.
• Support the preparation of minutes and meeting summaries.
• Assist with statutory records, Companies House requirements and the Annual General Meeting.
• Support the Deputy Company Secretary with the Annual Report.
• Undertake governance research and support governance best-practice initiatives.
• Manage the Company Secretariat and Pension Trustee mailboxes.
• Liaise with pension advisers, legal advisers, scheme administrators and internal stakeholders.

What you’ll bring

• Previous experience in company secretarial, governance, legal administration, pension governance or Board/Committee support.
• Excellent organisational skills and strong attention to detail.
• Strong time-management skills to balance the requirements of the role
• Proven experience taking minutes and managing action logs.
• The ability to manage multiple priorities and deadlines in a fast-paced environment.
• A proactive and self-motivated approach, while also working well as part of a team.
• Strong communication skills and an understanding of confidentiality when handling sensitive information.
• A willingness to learn new systems and processes.
• Experience with Board Intelligence, Pension Pal, Companies House web-filing and Microsoft 365 would be desirable.
• Competitive salary from £40,000 dependant on skills and experience
• Learning and development opportunities, including mentoring and a range of formal courses and open learning resources.
• Entry into the company annual bonus scheme.
• Annual leave from 26-30 rising with length of service, and the option to purchase up to 5 extra days.
• A ‘Celebration Day’ in addition to public holidays that people can use to celebrate a religious festival or other occasion that is important to them.
• A generous 'double match pension scheme' that doubles the contributions you make (company contribution capped at 12%)
• We offer a range of family benefits including enhanced Maternity, Adoption, Paternity, Shared Parental Leave, Fertility Support Leave and up to 5 full or 10 half days of paid Carers Leave.
• Menopause policy and Reasonable Adjustment policy to help everyone perform at their best.
• Access to our Wellbeing Centre with support for looking after your physical and mental health.
• Discounts at a Range of Retail Outlets through our Tap4Perks scheme
• Discounts on Dental and Medical Insurance through our Tap4Perks scheme through salary sacrifice
• Up to 4 Affinity days a year to volunteer in the community.
• Life Assurance.

Disability Confident

As a Disability Confident employer, we’re committed to offering interviews to disabled candidates who meet the essential criteria and opt in on the application form. Ask the Talent Acquisition lead for the full job description to see all the criteria. If we have a very high volume of applicants and we’re not able to offer interviews to all, we’ll take a fair and proportionate number of disabled candidates through.

Affinity Water recognises the benefits of greater diversity in our workforce to better reflect the communities we serve. We are committed to building a more inclusive culture where every member of our workforce can thrive.

You can find out what it’s like to work at Affinity Water through our career site https://www.affinitywatercareers.co.uk/ where our colleagues share their career development stories and you can get a feel for our company culture.