Governance & Company Secretarial Professional

Virteffic Limited; Jersey Marine, Daliburgh; Remote; GBP 42,000 - 65,000; Full time

Benefits offered by this job

Remote work

Flexible hours

Job summary

Virteffic Limited is seeking an experienced governance and company secretarial professional to join the team. The role covers board and committee support, minute writing, and governance documentation across Jersey, Guernsey, and UK-based clients with flexible, remote-first working.

We welcome candidates for Governance and Secretarial Officer or Senior Governance and Secretarial Officer levels, focusing on capability, drafting standards, and client delivery.

Qualifications

• Experience in governance and company secretarial services
• Experience supporting boards and committees
• Ability to draft high-quality governance documents and minutes
• Strong drafting skills and professional judgement
• Excellent client service and confidentiality practices

Responsibilities

• Prepare for and attend board/committee meetings
• Draft high-quality minutes
• Prepare agendas and board packs
• Maintain governance records and action logs
• Prepare governance and company secretarial documentation
• Support statutory and governance requirements
• Liaise with directors and clients
• Support governance reviews and board effectiveness
• Contribute to governance improvement projects

Skills

Governance knowledge

Company secretarial

Minute writing

Drafting skills

Client relationship management

Professional judgement

Attention to detail

Time management

Board liaison

Education

Relevant professional qualification in governance/secretarial

Job description

Virteffic is growing, and we are looking for an experienced governance and company secretarial professional to join our team.

We provide flexible governance resource to boards and governance teams across Jersey and Guernsey, and demand for our support continues to grow.

We are open to appointing at either Governance and Secretarial Officer or Senior Governance and Secretarial Officer level. We have deliberately kept the level open because we are more interested in the level at which you can contribute than making assumptions based simply on your current job title or number of years' experience.

The appointment level and responsibilities will reflect your technical capability, drafting standards, professional judgement, client experience and readiness to take ownership.

This is a varied role for someone who enjoys governance, board and committee support, minute writing and company secretarial work, and who would value greater flexibility in how they work.

What you could be doing

About the opportunity

Virteffic is growing, and we are looking for an experienced governance and company secretarial professional to join our team.

We provide flexible governance resource to boards and governance teams across Jersey and Guernsey, and demand for our support continues to grow.

We are open to appointing at either Governance and Secretarial Officer or Senior Governance and Secretarial Officer level. We have deliberately kept the level open because we are more interested in the level at which you can contribute than making assumptions based simply on your current job title or number of years' experience.

The appointment level and responsibilities will reflect your technical capability, drafting standards, professional judgement, client experience and readiness to take ownership.

This is a varied role for someone who enjoys governance, board and committee support, minute writing and company secretarial work, and who would value greater flexibility in how they work.

Depending on your experience and appointment level, your work could include:

• Preparing for and attending board and committee meetings
• Drafting high-quality professional minutes
• Preparing agendas, meeting papers and board packs
• Managing board and committee meeting cycles and associated deliverables
• Maintaining action logs and governance records
• Preparing governance and company secretarial documentation
• Maintaining corporate records and registers
• Supporting statutory and governance requirements
• Liaising professionally with directors, clients and other stakeholders
• Supporting governance reviews and board effectiveness reviews
• Contributing to governance improvement projectsImproving processes, templates and delivery standards
• Providing additional governance resource to client teams during busy periods, projects or periods of absence

At Senior Governance and Secretarial Officer level, responsibilities may also include:

• Leading allocated client engagements
• Managing more complex board and committee requirements
• Producing and reviewing governance documentation
• Applying professional judgement to more complex work
• Supporting quality assurance and consistency
• Reviewing colleagues' work
• Mentoring and developing colleagues
• Identifying and escalating governance and delivery risks

What we are looking for

We are interested in professionals with experience in governance, company secretarial services, board and committee support or related client-facing work.

Your experience might come from regulated businesses, funds, trust, corporate services or another professional services environment.

You may be developing greater professional independence, with experience supporting meetings, preparing minutes and governance documentation and coordinating client deliverables.

Alternatively, you may already manage board and committee cycles independently, advise on governance processes, produce and review professional documentation and work confidently with directors and clients.

At either level, we are looking for people who demonstrate:

• Governance and company secretarial knowledge appropriate to their experience
• Strong professional drafting skills
• An understanding of board and committee processes
• Accuracy and excellent attention to detail
• Sound professional judgement and appropriate escalation
• Strong organisation and delivery against deadlines
• Professional client service
• Commercial awareness
• Ownership of agreed responsibilities
• Clear communication with clients and colleagues
• Appropriate handling of confidential information
• The ability to work independently while contributing to a wider team
• Openness to feedback, learning and development
• A willingness to improve working practices and share knowledge
• Responsible use of technology and approved AI tools

We are interested in the substance of your experience rather than simply your current job title.

Our expectations

Flexibility is an important part of working at Virteffic, but flexibility does not mean lower professional expectations.

Our clients rely on us to provide dependable, high-quality governance support. We therefore expect our people to take responsibility for their work, communicate openly, meet agreed deadlines and maintain appropriate professional standards.

You will need to be comfortable managing competing priorities and working with different clients, each of whom may have their own requirements, meeting styles, templates and ways of working.

You should also be willing to ask questions and elevate matters when appropriate. Professional judgement includes knowing when something needs further input rather than simply trying to resolve everything independently.

Our flexible working arrangements remain subject to client requirements, agreed availability, meetings and deadlines.

How we work

Virteffic operates a remote-first, flexible model.

Much of our work can be undertaken remotely, although attendance at client meetings or other in-person work may be required depending on your location and client responsibilities.

Our published working arrangements generally operate on a zero-hours basis without guaranteed hours, with workloads dependent on client demand.

Flexibility and accountability go hand in hand. We give capable people autonomy and trust them to manage their responsibilities professionally, supported by clear expectations, practical guidance and a strong team around them.

Flexible working does not mean working in isolation either. We deliberately make time to connect, collaborate, share knowledge and spend time together as a team.

Learning, development and progression

Joining Virteffic does not mean being left to work everything out alone. We provide structured onboarding covering Virteffic, our clients, systems, ways of working and what good looks like. Development continues through practical client experience, mentoring, team knowledge sharing and Virteffic Academy.

Our learning and development covers areas including:

• Governance and company secretarial practice
• Minute writing
• Board effectiveness
• AI and future governance
• Leadership and communication
• Professional and career development

As you become established, there are opportunities to broaden your client exposure, develop your professional judgement and take on additional responsibility.

Future development reflects your capability, professional performance and the requirements of the business.

Why join Virteffic?

Virteffic was founded on the belief that talented professionals should not have to choose between doing high-quality professional work and having greater flexibility in their lives.

Working with us provides the opportunity to:

• Work flexibly and predominantly remotely
• Work across different clients, Boards and Committees
• Gain exposure to varied governance and company secretarial assignments
• Develop broader governance knowledge and professional judgement
• Continue learning through structured development and practical experience
• Work independently with genuine responsibility and trust
• Remain part of a supportive and experienced team
• Share knowledge and learn from colleagues
• Develop your responsibilities as Virteffic continues to grow

We take our professional responsibilities seriously, but we also want Virteffic to be a genuinely enjoyable place to work.

Is this right for you?

You are likely to enjoy working at Virteffic if you:

• Take ownership and are comfortable working independently
• Are organised, dependable and able to manage competing priorities
• Care about governance quality and professional standards
• Communicate openly and ask questions when you need support
• Enjoy learning and sharing knowledge with others
• Are comfortable working flexibly while remaining connected to a wider team
• Understand that flexibility and accountability go hand in hand
• Care about delivering a good experience for clients and colleagues

Before you apply

We want people to understand our working model before deciding whether Virteffic is right for them.

Please read our Working at Virteffic: What to Expect guide, which explains our flexible working arrangements and the responsibilities and opportunities that come with being part of Team Virteffic:

Read Working at Virteffic: What to Expect

You can also find out more about our culture, development opportunities and approach to flexible governance careers here: Explore Careers at Virteffic