Governance and MDT Coordinator (Fixed Term)

HCA Healthcare; Birmingham; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Pension

Private Health Insurance

Flexible benefits package

Career development

25 days holiday + bank holidays

Season Ticket Loan

Cycle to Work

Group Life Assurance

Critical illness cover

Job summary

The Harborne Hospital in Birmingham is seeking a Governance and MDT Coordinator on a fixed term contract until April 2027. The role is full-time (37.5 hours per week), with shifts 08:00–16:00 or 09:00–17:00 and flexibility for out-of-hours MDT meetings.

You will support the Governance Team with incident, risk and complaints management, prepare governance reports, and coordinate MDT meetings to ensure high-quality clinical input and efficient decision-making for patient care.

Qualifications

• Previous admin experience within a hospital setting is essential, ideally within an MDT role.
• Strong written and verbal communication skills.
• Excellent organisational skills with the ability to manage multiple priorities effectively.
• A high level of accuracy, attention to detail, and professionalism when handling confidential information.
• Excellent typing skills.
• Knowledge of medical terminology.

Responsibilities

• Coordinate and administer regular MDT and cross‑functional meetings, ensuring effective scheduling, attendance, and preparation
• Prepare agendas, collate documentation, and accurately record and distribute meeting minutes and outcomes
• Track actions, treatment or management decisions, and service progress using internal systems or spreadsheets
• Communicate clearly with a wide range of stakeholders regarding changes, updates, or follow‑ups
• Ensure timely, accurate data entry to support reporting, audits, and service performance monitoring
• Arrangement of meeting rooms, technology, catering for meetings
• First point of contact for all enquiries related to Governance and Risk; ensuring that they are acted upon efficiently and to a high standard or fielded effectively were necessary
• Management of governance related data using IT software systems that includes Datix
• Administration of accurate and efficient data collection, input and management
• Assist, prepare and contribute to governance reports and output
• Providing administrative support to the Governance department which will include incident and complaints management

Skills

Admin experience

Communication skills

Organisational skills

Attention to detail

Typing skills

Medical terminology

Tools

Datix

Job description

Governance and MDT Coordinator (Fixed Term)

The Harborne Hospital, Birmingham

Full time, 37.5 hours/ week

Monday to Friday, 08:00 – 16:00 or 09:00 – 17:00 (Flexibility on shift timings is required to cover out of hours MDT meetings)

Fixed Term Contract until April 2027

Up to £30,000 per annum + excellent benefits (pension, health cover, flexible benefits package plus career development)

We are seeking a highly organised and proactive Governance and MDT Coordinator to join our Governance Team at The Harborne Hospital in Birmingham.

In this role, you will work closely with the Head of Governance, providing vital support in the day-to-day management of the hospital’s quality and risk framework, including incident, risk, and complaints management. You will also contribute to the preparation of insightful reports and action plans that support key governance meetings and drive continuous improvement.

You will play a key role in establishing and maintaining effective governance processes for the hospital’s Multi-Disciplinary Team (MDT) meetings. Acting as a central point of coordination, you will ensure these meetings run efficiently and that clinicians are supported with high-quality administrative input—enabling collaborative decision-making and the delivery of exceptional patient care.

Above all else, we’re committed to the care and improvement of human life. It’s this guiding vision that influences everything we do at HCA UK.
From the CEO to the colleagues on the floor we all have a part to play in delivering exceptional care to our patients. Other’s may think this is just a role in our Governance team, but to us, you’ll be part of a wider team with a unique sense of purpose, one that helps improve lives on a daily basis.

What you’ll do

• Coordinate and administer regular MDT and cross‑functional meetings, ensuring effective scheduling, attendance, and preparation
• Prepare agendas, collate documentation, and accurately record and distribute meeting minutes and outcomes
• Track actions, treatment or management decisions, and service progress using internal systems or spreadsheets
• Communicate clearly with a wide range of stakeholders regarding changes, updates, or follow‑ups
• Ensure timely, accurate data entry to support reporting, audits, and service performance monitoring
• Arrangement of meeting rooms, technology, catering for meetings
• First point of contact for all enquiries related to Governance and Risk; ensuring that they are acted upon efficiently and to a high standard or fielded effectively were necessary
• Management of governance related data using IT software systems that includes Datix
• Administration of accurate and efficient data collection, input and management
• Assist, prepare and contribute to governance reports and output
• Providing administrative support to the Governance department which will include incident and complaints management

What you’ll bring

• Previous admin experience within a hospital setting is essential, ideally within an MDT role
• Strong written and verbal communication skills
• Excellent organisational skills with the ability to manage multiple priorities effectively
• A high level of accuracy, attention to detail, and professionalism when handling confidential information
• Excellent typing skills
• Knowledge of medical terminology

Why HCA UK?

Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world’s leading healthcare providers. In the UK, we’re one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing.

By caring for our employees, we empower them to provide exceptional care for our patients. That’s why we offer a host of flexible benefits that reflect the invaluable contribution they make every day. As a Governance and MDT Coordinator, you’ll be eligible for:

• 25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you

• Private Healthcare Insurance for treatment at our leading hospitals

• Private pension contribution which increases with length of service

• Season Ticket Loan and Cycle to Work scheme

• Group Life Assurance from day one

• Critical illness cover

• Enhanced Maternity and Paternity pay

• Corporate staff discount for all facilities including Maternity packages at The Portland

• Comprehensive range of flexible health, protection and lifestyle benefits to suit you

• Discounts with over 800 major retailers

Culture and values

At HCA UK we believe exceptional care starts with our people. We celebrate the unique perspectives and different experiences each of us bring as we know that when you feel seen,heardand supported you can be at your best for our patients, and each other.

Our mission is simple,above all elsewe’recommitted to the care and improvement of human life, a clear statement that extends to both our patients and colleagues. To achieve this, we live and breathe four core values:

• Unique and Individual : We recognise and value everyone as unique and individual

• Kindness and compassion: We treat people with kindness and compassion

• Honesty,integrityand fairness: - We act with absolute honesty,integrityand fairness

• Loyalty,respectand dignity: We trust and treat one another as valued members of the HCA UK family with loyalty,respectand dignity

Reasonable adjustments

We believe everyone should feel comfortable to bring their full self to work and be afforded the same opportunities. As a Disability Confident committed organisation,we’rehappy to discuss flexible working arrangements to suit your needs as well as offer reasonable adjustments throughout our recruitment process, and in the workplace, to anyone that needs them.