Global Speaker Operations Lead

CFA Institute; England; On-site; GBP 40,000 - 45,000; Full time

Benefits offered by this job

Annual discretionary incentive bonus

12% employer contribution to a 401(k)或

Pension plan

Job summary

CFA Institute is seeking a Speaker Coordinator to provide end-to-end administrative coordination for approximately 400 speakers annually across webinars and in-person events. You will manage speaker onboarding, schedules, documentation and payments, collaborating with multiple teams across time zones.

You will handle vetting, agreements and logistics, ensuring accurate information across event platforms and materials, while maintaining strong relationships with speakers and their agents.

Qualifications

• Experience in contract administration and procurement.
• Ability to coordinate multiple concurrent events with deadlines.
• Experience coordinating with senior stakeholders across time zones.
• Excellent attention to detail and clear status updates.
• Strong interpersonal and communication skills with speakers and internal teams.
• MS Word, Excel, PowerPoint, Outlook and Teams proficiency.

Responsibilities

• Coordinate end-to-end administration for speakers and contributors annually across webinars and in-person events.
• Own and maintain the master speaker schedule with deadlines and risks.
• Coordinate rehearsal, briefing and technical-checks for webinar speakers.
• Support in-person speaker preparations including travel, AV needs and onsite arrangements.
• Act as contact for speakers and agents, handling logistics and permissions.
• Manage speaker agreements and vetting, including paid/unpaid speakers.
• Coordinate procurement processes, supplier onboarding, POs and invoices.
• Maintain speaker data across event pages and materials.
• Collaborate with Content, Marketing, Multimedia, Event Operations, Finance and Procurement to track ownership and actions.
• Manage abstracts and speaking notes circulation and filing.

Skills

Contract administration

Procurement

Schedule management

Stakeholder coordination

Multi-timezone coordination

Communication

Education

Bachelor’s degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

CFA Institute is seeking a Speaker Coordinator to provide end-to-end administrative coordination for approximately 400 speakers annually across webinars and in-person events. You will manage speaker onboarding, schedules, documentation and payments, collaborating with multiple teams across time zones.

You will handle vetting, agreements and logistics, ensuring accurate information across event platforms and materials, while maintaining strong relationships with speakers and their agents.