Global Speaker Coordinator | End-to-End Event Ops

CFA Institute; Greater London; On-site; GBP 40,000 - 45,000; Full time

Benefits offered by this job

Annual discretionary incentive bonus

12% employer contribution to a pension

Medical benefits package

Flexible work options

Wellbeing and development programs

Job summary

CFA Institute is seeking a Speaker Coordinator to manage end-to-end administrative coordination for ~400 speakers annually across webinars and in-person events. You will own the master speaker schedule, coordinate prep calls and on-site requirements, and ensure timely information across multiple teams and time zones.

You will also handle speaker agreements, procurement tasks, and the filing of abstracts and speaking notes, enabling smooth event delivery globally.

Qualifications

• Experience in contract administration, procurement or supplier onboarding with strong record-keeping.
• Ability to coordinate multiple concurrent workstreams and deadlines.
• Experience managing calendars, meetings and deliverables involving senior stakeholders and time zones.
• Attention to detail and clear status updates under changing priorities.
• Bachelor’s degree or equivalent combination of education and experience.

Responsibilities

• Coordinate end-to-end administration for ~400 speakers across webinars and in-person events.
• Own master speaker schedule; track deadlines, actions and risks.
• Organise preparation, rehearsal and technical checks for webinar speakers.
• Support in-person speaker prep, covering session timings, AV needs, travel and onsite logistics.
• Act as contact for speakers, contributors and agents; manage logistics.
• Handle speaker agreements and the onboarding process for paid/unpaid speakers.
• Coordinate procurement, suppliers, purchase orders, invoices and payments.
• Maintain speaker information across event pages, marketing materials and platforms.
• Work with Content, Marketing, Multimedia, Event Operations, Finance and Procurement.
• Manage abstracts, presentations and speaking notes documentation.

Skills

Contract administration

Procurement

Supplier onboarding

Calendar management

Stakeholder management

Communication skills

MS Word/Excel/PowerPoint/Outlook/Teams

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

CFA Institute is seeking a Speaker Coordinator to manage end-to-end administrative coordination for ~400 speakers annually across webinars and in-person events. You will own the master speaker schedule, coordinate prep calls and on-site requirements, and ensure timely information across multiple teams and time zones.

You will also handle speaker agreements, procurement tasks, and the filing of abstracts and speaking notes, enabling smooth event delivery globally.