Speaker Booking & Onboarding Specialist

Vistage Worldwide, Inc.; Portsmouth; On-site; GBP 32,000 - 42,000; Full time

Job summary

Vistage UK & Ireland is seeking a detail-oriented Speaker Booking & Scheduling Coordinator to own the end-to-end speaker booking process, manage rescheduling, and maintain strong day-to-day relationships with speakers and Chairs. You will ensure accurate bookings, data integrity, and timely communications within a small, collaborative team.

The role requires excellent administrative skills, strong communication, and proficiency with Salesforce, Excel, and PowerPoint.

Qualifications

• Strong administrative skills and attention to detail.
• Excellent written and verbal communication with Chairs and speakers.
• Ability to multi-task and prioritise in a small team environment.

Responsibilities

• Collaborate with Speaker Programme Manager to manage speaker bookings and provide data-driven insights for scheduling.
• Process Chairs' speaker wishlists and ensure bookings are accurately recorded in the Matrix system.
• Own booking confirmations end-to-end and manage cancellations or replacements with minimal disruption.
• Maintain roster data: contacts, topics, accreditation, and session history.
• Coordinate planning for the Annual Vistage Speaker Awards.

Skills

Administrative skills

Communication

Multi-tasking

Customer service

Tools

Salesforce

Microsoft Excel

PowerPoint

Job description

Vistage UK & Ireland is seeking a detail-oriented Speaker Booking & Scheduling Coordinator to own the end-to-end speaker booking process, manage rescheduling, and maintain strong day-to-day relationships with speakers and Chairs. You will ensure accurate bookings, data integrity, and timely communications within a small, collaborative team.

The role requires excellent administrative skills, strong communication, and proficiency with Salesforce, Excel, and PowerPoint.