Global Shipping & Procurement Associate

Cultural Signal; Greater London; Hybrid; GBP 28,000 - 34,000; Full time

Job summary

Sotheby’s Shipping Department in London seeks a Shipping Associate to provide essential administrative support, manage procurement workflows, and maintain vendor accounts for EMEA and APAC. You will assist with Traveling Exhibitions and Expertise shipments during peak seasons, ensuring accurate record-keeping and timely reporting.

The role requires a BA degree with 1–2 years in administration or procurement, experience with SAP/ERP, and strong organizational and analytical skills.

Qualifications

• BA degree and 1-2 years administrative or procurement experience with basic knowledge of international & domestic shipping logistics
• A degree or relevant experience in Finance, Business, Operations & Logistics, IT, and/or Engineering is highly desirable.
• A high command and prior experience of ERP/CRM SYSTEMS (SAP particularly)

Responsibilities

• Answer inquiries regarding shipping payments promptly and professionally.
• Reconcile differences with the shipping agents and meet payment deadlines.
• Act as a point of contact for Shipping Vendors with queries related to Accounts Payable.
• Prepare regular and ad hoc management reporting as requested.
• Reconcile all shippers accounts ensuring that invoices have been received and processed.
• Investigate discrepancies between vendor quotes, parked POs in SAP and the vendor invoices received.
• Oversee procurement process for Travelling Exhibitions including parking costs for vendors and logging regional spend.
• Partner with Finance to reconcile billing discrepancies and system variances related to shipping quotes and Customs.
• During semi-annual peak season: Support maintenance of TravEx and Expertise shipments and creation of customs declarations and licence applications.
• Support shipping coordination, including the preparation of internal packing requests, pre-alerts, air freight invoices, and tracking of international shipments.
• General record keeping for the Shipping department.
• Additional ad hoc projects as directed by manager

Skills

ERP/CRM systems

SAP

Organizational skills

Analytical skills

Confidentiality

Education

BA degree in a relevant field

Other business/logistics qualification

Tools

SAP ERP

Google Workspace

Microsoft Excel

Job description

Sotheby’s Shipping Department in London seeks a Shipping Associate to provide essential administrative support, manage procurement workflows, and maintain vendor accounts for EMEA and APAC. You will assist with Traveling Exhibitions and Expertise shipments during peak seasons, ensuring accurate record-keeping and timely reporting.

The role requires a BA degree with 1–2 years in administration or procurement, experience with SAP/ERP, and strong organizational and analytical skills.