Registrar & Property Collections Manager

Sotheby's France; Greater London; On-site; GBP 42,000 - 65,000; Full time

Job summary

Sotheby’s is seeking a Registrar & Property Collections Manager to oversee delivery, unpacking, and processing of items at New Bond Street. You’ll lead the logistics team, manage in-house packing, and coordinate exhibitions with internal and external stakeholders.

The role requires art-handling expertise, strong leadership, and meticulous organizational skills to ensure safe, timely operations. Flexibility for evenings/weekends and cross-location support may be needed.

Qualifications

• Proven experience in art handling and knowledge of fine art packing practices.
• Strong leadership skills with a track record of motivating teams to achieve operational excellence.
• Ability to prioritise and manage multiple tasks effectively in a fast-paced environment.
• Excellent organizational skills and attention to detail in all tasks.
• Display a positive attitude and adhere to Sotheby’s Service Standards.
• Effective communication and interpersonal skills across diverse stakeholders.
• Bachelor’s degree in a related field.
• Experience with Microsoft Office, Google Sheets and SAP.
• Flexible approach; may work evenings/weekends and support other locations.

Responsibilities

• Collaborate with seller experience and inbound shipping to schedule deliveries in SAP.
• Oversee inbound packing, processing, and reception within SLA.
• Coordinate with shippers to arrange gallery walk-throughs and SAP updates.
• Work with Luxury sales to store, process, and release goods in designated areas.
• Assist with setup and breakdown of Luxury Exhibitions with the Creative team.
• Prepare client collection appointments with Client Experience for smooth handovers.
• Ensure self-pack items are packed to agreed standards for release within SLA.
• Partner with Risk Management, Security and Facilities for seamless workflows.
• Develop analytical insights to identify trends and inform area improvements.

Skills

Art handling

Leadership

Multitasking

Organizational skills

Communication

Education

Bachelor’s degree in a related field

Tools

Microsoft Office

Google Sheets

SAP

Job description

ABOUT SOTHEBY’S

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

REPORTS TO: Head of Logistics & Gallery Operations

LOCATION: New Bond Street

HOURS: Monday to Friday: 08:30 – 17:30

THE ROLE

The Registrar & Property Collections Manager is a key role within the organization, responsible for overseeing the delivery, unpacking, processing, and collection of all items at New Bond Street. Serving as the primary point of contact for the logistics department and our preferred shippers as well as managing gallery walk throughs for all exhibitions and overseeing the in-house packing and dispatch of items selected for self-pack. This position requires a unique blend of leadership, art-handling expertise, and excellent organizational skills, as well as a keen eye for detail and the ability to manage multiple projects simultaneously. The Registrar & Property Collections Manager is responsible for leading and inspiring the team to consistently deliver exceptional service standards to both internal and external clients. The role requires effective collaboration with a broad range of stakeholders including Specialist departments, Risk Management & Security, Client Experience, Seller Operations and Photography Studios, to ensure operational activities are executed safely, efficiently, and on time.

RESPONSIBILITIES

• Closely collaborate with the seller experience and inbound shipping teams so that all deliveries are correctly scheduled in SAP for the area to be resourced in correlation to incoming deliveries.
• Oversee the inbound schedule to ensure that all deliveries to New Bond Street are unpacked processed, condition checked and received within the designated SLA.
• Liaise with Sotheby’s preferred shippers to arrange gallery walk-throughs and ensure any required comments are updated in SAP prior to the sale.
• Work closely with the Luxury sales departments to ensure the safe storage, processing and release of all goods within their designated storage areas.
• Liaise with the New Bond Street gallery manager and the Creative team to ensure the timely set up and breakdown of all Luxury Exhibitions.
• Collaborate closely with the Client Experience team to ensure all client collection appointments are prepared and ready in advance, facilitating a seamless and efficient collection process.
• Liaise with the Client Experience team and third-party shippers to ensure that all items designated for Sotheby’s self-pack are packed to the agreed standards and ready for release within the designated SLA.
• Partner with other operational departments, including Risk Management & Security and Facilities, to foster a high level of collaboration and seamless workflow.
• Develop and apply analytical skills to interpret data, identify trends and provide insights that support informed decision making surrounding and area improvements.

IDEAL EXPERIENCE & COMPETENCIES

• Proven experience in art handling, demonstrated knowledge of fine art packing requirements and industry best practices.
• Strong leadership skills with a track record of motivating teams to achieve operational excellence.
• Ability to prioritize and manage multiple tasks effectively in a fast-paced environment.
• Excellent Organizational skills and exceptional attention to detail, ensuring accuracy and consistency in all tasks.
• Display a positive attitude and adhere to Sotheby’s Service Standards.
• Effective communication and interpersonal skills, capable of collaborating with diverse stakeholders.
• Bachelor’s degree in a related field.
• Experienced in the use of Microsoft Office, Google Sheets and SAP.
• Employees in this role will be expected to have a flexible approach to work and will be required to work on selected evenings and weekends and maybe required to provide a level of support to other locations.

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