Global Project Coordinator & Assistant Project Manager

Actalent; Milton Keynes; On-site; GBP 36,000 - 48,000; Full time

Job summary

Actalent is seeking an Assistant Project Manager to support Project Managers and Directors across the full project lifecycle. The role emphasizes strong internal and external coordination and customer interface, with on-site responsibilities at multiple sites.

The position requires assisting with scopes, schedules, budgets, and contract terms, along with coordinating resources and ongoing documentation. Domestic and international travel around 25% is expected.

Qualifications

• Assist with the preparation of project scopes, schedules, budgets, pricing, and customer contract terms.
• Support project execution within defined scope, schedule, and budget parameters.
• Assist in preparing contract proposals, contract amendments, and managing customer billings.
• Help secure and coordinate project resources, including subcontractors and direct labour.
• Monitor project expenditures to ensure alignment with estimated costs.
• Maintain and update project documentation, including schedules and buyout reports.
• Coordinate inputs from Engineering, Consultants, Fabrication, Shipping, and Construction teams.
• Provide on-site installation support, start-up assistance, and site inspections as required.

Responsibilities

• Assist with the preparation of project scopes, schedules, budgets, pricing, and customer contract terms for multiple projects.
• Support project execution within defined scope, schedule, and budget parameters.
• Assist in preparing contract proposals, contract amendments, and managing customer billings.
• Help secure and coordinate project resources, including subcontractors and direct labour.
• Monitor project expenditures to ensure alignment with estimated costs.
• Maintain and update project documentation, including schedules, scope of supply, ECI, and buyout reports.
• Support subcontractor bidding, coordination, and performance against specifications and schedules.
• Assist with project estimating and applications development.
• Track project deadlines and provide regular project updates and control documentation.
• Coordinate inputs from Engineering, Consultants, Fabrication, Shipping, and Construction teams.
• Provide on-site installation support, start-up assistance, and site inspections as required.
• Ensure projects adhere to quality, ethical, and safety standards.
• Maintain customer relationships and build strong working relationships across all locations.
• Travel domestically and internationally (25%), including occasional extended trips, and between headquarters and manufacturing facilities as required.
• Conduct all activities in accordance with established health, safety, and company requirements.

Job description

Actalent is seeking an Assistant Project Manager to support Project Managers and Directors across the full project lifecycle. The role emphasizes strong internal and external coordination and customer interface, with on-site responsibilities at multiple sites.

The position requires assisting with scopes, schedules, budgets, and contract terms, along with coordinating resources and ongoing documentation. Domestic and international travel around 25% is expected.