Assistant Project Manager

Actalent; Kettering; On-site; GBP 28,000 - 42,000; Full time

Job summary

Actalent is seeking an Assistant Project Manager to support Project Managers, Senior Project Managers and Directors in planning, coordination, execution and delivery of projects. The role serves as a primary customer interface through the project lifecycle, ensuring alignment with schedules, budgets, and quality standards.

You will help prepare scopes, schedules, budgets and contracts, coordinate resources, monitor costs, maintain docs, and provide on-site support as required.

Qualifications

• Experience supporting project managers in a multi-project environment.
• Strong organisational skills and attention to detail.
• Ability to coordinate input from multiple teams.

Responsibilities

• Assist with project scopes, schedules and budgets.
• Support execution within defined scope, schedule, and budget.
• Prepare contract proposals and amendments.
• Coordinate project resources including subcontractors.
• Monitor expenditures and update documentation.
• Provide on-site installation support and site inspections as required.
• Ensure adherence to quality, safety and ethical standards.
• Maintain client relationships across locations.

Skills

Project coordination

Schedule management

Budget tracking

Customer interface

Contract terms understanding

Job description

Position Summary

The Assistant Project Manager supports Project Managers, Senior Project Managers, and Project Directors with the planning, coordination, execution, and delivery of projects. The role acts as a key customer interface throughout the project lifecycle, with a strong focus on both internal and external project coordination and management.

Key Responsibilities

• Assist with the preparation of project scopes, schedules, budgets, pricing, and customer contract terms for multiple projects.
• Support project execution within defined scope, schedule, and budget parameters.
• Assist in preparing contract proposals, contract amendments, and managing customer billings.
• Help secure and coordinate project resources, including subcontractors and direct labor.
• Monitor project expenditures to ensure alignment with estimated costs.
• Maintain and update project documentation, including schedules, scope of supply, ECI, and buyout reports.
• Support subcontractor bidding, coordination, and performance against specifications and schedules.
• Assist with project estimating and applications development.
• Track project deadlines and provide regular project updates and control documentation.
• Coordinate inputs from Engineering, Consultants, Fabrication, Shipping, and Construction teams.
• Provide on-site installation support, start-up assistance, and site inspections as required.
• Ensure projects adhere to quality, ethical, and safety standards.
• Maintain customer relationships and build strong working relationships across all locations.
• Travel domestically and internationally (25%), including occasional extended trips, and between headquarters and manufacturing facilities as required.
• Conduct all activities in accordance with established health, safety, and company requirements.