Global PA & Operations Coordinator — Hybrid (4 days in)

Career Legal; England; On-site; GBP 36,000 - 48,000; Full time

Job summary

A leading international law firm in the United Kingdom is looking for a proactive Personal Assistant & Operations Coordinator. In this dynamic role, you will manage complex operations and support the Global Head of Facilities. Ideal candidates will have strong administrative skills and excel in communication, problem-solving, and Microsoft Office. This position requires someone who thrives in a fast-paced environment and demonstrates initiative.

Qualifications

• Proven experience in a PA or administrative role, ideally in a legal or professional setting.
• Strong skills in managing diaries and coordinating meetings.
• Expertise in Microsoft Office Suite applications.

Responsibilities

• Manage complex diaries and coordinate meetings across time zones.
• Organise international travel and support global conferences.
• Process invoices and track project expenses.
• Prepare PowerPoint presentations and Excel reports.
• Coordinate insurance renewals and travel logistics.
• Maintain up-to-date facilities systems and documentation.

Skills

Strong PA/administrative background

Excellent communication skills

Attention to detail

Advanced Microsoft Office skills

Self-motivated

Calm under pressure

Team player

Problem-solving

Job description

A leading international law firm in the United Kingdom is looking for a proactive Personal Assistant & Operations Coordinator. In this dynamic role, you will manage complex operations and support the Global Head of Facilities. Ideal candidates will have strong administrative skills and excel in communication, problem-solving, and Microsoft Office. This position requires someone who thrives in a fast-paced environment and demonstrates initiative.