Global Head Of Office & Administration

First Military Recruitment; Greater London; On-site; GBP 85,000 - 100,000; Full time

Job summary

First Military Recruitment Ltd. is recruiting for a London-based client to appoint a Global Head of Office and Administration. Based at the London headquarters, the role provides strategic oversight of global office and administrative functions across international locations.

The successful candidate will report to the CEO, lead facilities, workplace operations and governance, and work with senior leadership to drive consistency, efficiency and high standards worldwide.

Qualifications

• Significant experience in senior office management, global administration or facilities management.
• Proven track record overseeing multiple international offices.
• Experience leading office relocations, refurbishments and fit-outs.
• Strong knowledge of facilities management and supplier relationships.
• Experience developing policies and operating standards.
• Demonstrable leadership across diverse locations.
• Ability to engage with senior stakeholders and executive leadership.
• Excellent organizational, communication and problem-solving skills.
• Commercial awareness including budget management and cost control.
• Proactive, adaptable and high personal and professional standards.

Responsibilities

• Provide overall oversight of office administration, facilities and workplace operations across the organisation's international offices.
• Take responsibility for maintaining high standards across the London headquarters, including the management and development of the local administration and facilities team.
• Establish, implement and maintain consistent global office policies, procedures and operational standards.
• Oversee and coordinate office relocations, refurbishments, fit-outs and other workplace improvement projects.
• Manage facilities arrangements, maintenance requirements, external suppliers, contractors and service agreements.
• Work collaboratively with local office representatives to ensure facilities and administrative requirements are effectively managed across all locations.
• Build effective working relationships with the CEO, senior leadership, HR and Corporate Operations, providing support and guidance on workplace and administrative matters.
• Oversee relevant budgets, monitor expenditure and identify opportunities to improve operational efficiency and cost-effectiveness.
• Ensure appropriate facilities, workplace and health and safety standards are maintained across the global office network.
• Identify and implement improvements to administrative processes, workplace services and the overall office environment.

Skills

Office management

Facilities management

Global administration

Budget management

Stakeholder engagement

Leadership

Policy development

Project coordination

Problem solving

Cost control

Job description

JS390 Global Head of Office & Administration

Location: London

Salary: £85,000 - £100,000 + Benefits

We are currently recruiting for a Global Head of Office and Administration for one of our global yet London based clients.

The company is seeking an experienced Global Head of Office & Administration to take responsibility for the effective management and coordination of its global office and administration functions.

Based at the London headquarters, the successful candidate will provide strategic oversight across the organisation's international offices, ensuring consistent standards, effective processes and professionally managed working environments.

Reporting directly to the CEO, this is a senior position requiring a confident and commercially aware individual who can combine strong organisational leadership with a practical understanding of facilities, workplace operations and global administration.

The successful candidate will be a credible and highly organised professional with the confidence to operate at senior leadership level and the ability to build effective relationships across an international organisation.

They will be comfortable taking ownership, influencing stakeholders and driving consistency across multiple location, while retaining a practical, hands‑on approach to resolving operational challenges.

Professionalism, discretion, initiative and an uncompromising commitment to high standards will be essential.

Our client encourages applications from Ex-Military, although all qualified candidates will be considered.

Duties and Responsibilities

• Provide overall oversight of office administration, facilities and workplace operations across the organisation's international offices.
• Take responsibility for maintaining high standards across the London headquarters, including the management and development of the local administration and facilities team.
• Establish, implement and maintain consistent global office policies, procedures and operational standards.
• Oversee and coordinate office relocations, refurbishments, fit‑outs and other workplace improvement projects.
• Manage facilities arrangements, maintenance requirements, external suppliers, contractors and service agreements.
• Work collaboratively with local office representatives to ensure facilities and administrative requirements are effectively managed across all locations.
• Build effective working relationships with the CEO, senior leadership, HR and Corporate Operations, providing support and guidance on workplace and administrative matters.
• Oversee relevant budgets, monitor expenditure and identify opportunities to improve operational efficiency and cost‑effectiveness.
• Ensure appropriate facilities, workplace and health and safety standards are maintained across the global office network.
• Identify and implement improvements to administrative processes, workplace services and the overall office environment.

Skills & Experience

• Significant experience in a senior office management, global administration, facilities management, workplace operations or corporate services role.
• Proven experience overseeing multiple offices, ideally within an international organisation.
• Experience managing office relocations, refurbishments, fit‑outs and facilities-related projects.
• Strong knowledge of facilities management, supplier relationships and workplace operations.
• Experience developing and implementing policies, procedures and consistent operational standards.
• Demonstrable leadership experience, including managing teams and coordinating activities across different locations.
• Confident engaging with senior stakeholders and operating directly with executive leadership.
• Strong organisational, communication and problem‑solving skills, with the ability to manage competing priorities.
• Commercial awareness, including budget management, supplier negotiations and cost control.
• A proactive, adaptable and solutions‑focused approach, with high personal and professional standards.

Eligibility to work in the United Kingdom is essential