Global Head of Office & Administration

First Military Recruitment; Greater London; On-site; GBP 120,000 - 180,000; Full time

Job summary

First Military Recruitment is assisting a London-based client to appoint a Global Head of Office and Administration. The role provides strategic oversight of international office operations, facilities, and administration from the London headquarters.

The successful candidate will lead global teams, drive consistent standards, manage budgets, and partner with CEO and senior leaders to optimise workplace services across multiple locations.

Qualifications

• Significant experience in a senior office management or global administration role.
• Prowess in overseeing international offices and facilities.
• Experience managing office relocations and facilities projects.
• Strong knowledge of facilities management and supplier relationships.
• Proven leadership across multiple locations.
• Ability to engage with executive leadership and stakeholders.
• Budget management and cost-control experience.
• Eligibility to work in the United Kingdom.

Responsibilities

• Provide oversight of office administration, facilities and workplace operations across international offices.
• Manage and develop the local administration and facilities team at the London HQ.
• Establish and maintain global office policies, procedures and standards.
• Oversee office relocations, refurbishments and fit-outs.
• Manage facilities, suppliers, contractors and service agreements.
• Collaborate with local office representatives to coordinate requirements across locations.
• Build relationships with CEO, senior leadership, HR and Corporate Operations for guidance on workplace matters.
• Oversee budgets, monitor expenditure and seek cost-efficiency opportunities.
• Ensure facilities, workplace and health & safety standards across the global network.
• Identify improvements to administrative processes and the office environment.

Skills

Senior office management

Global administration

Facilities management

Budget management

Stakeholder engagement

Leadership across locations

UK work eligibility

Job description

JS390 Global Head of Office & Administration

Location: London

We are currently recruiting for a Global Head of Office and Administration for one of our global yet London based clients.

The company is seeking an experienced Global Head of Office & Administration to take responsibility for the effective management and coordination of its global office and administration functions.

Based at the London headquarters, the successful candidate will provide strategic oversight across the organisation's international offices, ensuring consistent standards, effective processes and professionally managed working environments.

Reporting directly to the CEO, this is a senior position requiring a confident and commercially aware individual who can combine strong organisational leadership with a practical understanding of facilities, workplace operations and global administration.

The successful candidate will be a credible and highly organised professional with the confidence to operate at senior leadership level and the ability to build effective relationships across an international organisation.

They will be comfortable taking ownership, influencing stakeholders and driving consistency across multiple locations, while retaining a practical, hands‑on approach to resolving operational challenges.

Professionalism, discretion, initiative and an uncompromising commitment to high standards will be essential.

Our client encourages applications from Ex‑Military, although all qualified candidates will be considered.

Duties and Responsibilities:

• Provide overall oversight of office administration, facilities and workplace operations across the organisation's international offices.
• Take responsibility for maintaining high standards across the London headquarters, including the management and development of the local administration and facilities team.
• Establish, implement and maintain consistent global office policies, procedures and operational standards.
• Oversee and coordinate office relocations, refurbishments, fit‑outs and other workplace improvement projects.
• Manage facilities arrangements, maintenance requirements, external suppliers, contractors and service agreements.
• Work collaboratively with local office representatives to ensure facilities and administrative requirements are effectively managed across all locations.
• Build effective working relationships with the CEO, senior leadership, HR and Corporate Operations, providing support and guidance on workplace and administrative matters.
• Oversee relevant budgets, monitor expenditure and identify opportunities to improve operational efficiency and cost‑effectiveness.
• Ensure appropriate facilities, workplace and health and safety standards are maintained across the global office network.
• Identify and implement improvements to administrative processes, workplace services and the overall office environment.

Skills & Experience:

• Significant experience in a senior office management, global administration, facilities management, workplace operations or corporate services role.
• Proven experience overseeing multiple offices, ideally within an international organisation.
• Experience managing office relocations, refurbishments, fit‑outs and facilities-related projects.
• Strong knowledge of facilities management, supplier relationships and workplace operations.
• Experience developing and implementing policies, procedures and consistent operational standards.
• Demonstrable leadership experience, including managing teams and coordinating activities across different locations.
• Confident engaging with senior stakeholders and operating directly with executive leadership.
• Strong organisational, communication and problem‑solving skills, with the ability to manage competing priorities.
• Commercial awareness, including budget management, supplier negotiations and cost control.
• A proactive, adaptable and solutions‑focused approach, with high personal and professional standards.
• Eligibility to work in the United Kingdom is essential.