Global Freelance Talent Coordinator (5-Month Contract)

Emperor; Greater London; Remote; GBP 21,000 - 41,000; Part time

Job summary

Emperor is an employee-owned corporate communications and creative agency with more than 240 partners, specialising in reporting, brand, digital, employee engagement, change and sustainability. We are looking for a proactive Freelance Talent Coordinator to join our People Team on a part-time five-month contract.

The role supports end-to-end engagement of freelance and contingent talent across our global business, working with hiring managers, the Talent Acquisition Partner, Resource Management,

Qualifications

• Experience in recruitment, talent acquisition or contingent workforce management.
• Strong stakeholder management and relationship-building skills.
• Excellent organisational and administrative skills.
• Strong attention to detail and ability to manage multiple priorities.
• Experience using recruitment systems.
• Understanding of contractor engagement and compliance requirements.
• Strong commercial awareness with experience negotiating contractor and freelance rates.
• Ability to balance hiring manager requirements, budget considerations and candidate expectations to achieve successful outcomes.
• Experience conducting IR35 assessments.
• Knowledge of Employer of Record (EOR) solutions and contingent workforce models.

Responsibilities

• Source and engage freelance talent across key disciplines including Client Services, Design, Production, Strategy, Content, Artwork and Digital.
• Build and maintain talent pools across the UK, Middle East and other international markets.
• Negotiate freelance rates and engagement terms, balancing commercial objectives with market competitiveness.
• Provide guidance to hiring managers on market rates, availability trends and cost-effective talent solutions.
• Build and maintain an understanding of freelance rate benchmarks across disciplines, regions and specialist skillsets.
• Proactively identify and approach talent through LinkedIn, referrals, talent communities and direct networking.
• Conduct screening interviews to assess skills, suitability, availability and rate expectations.
• Present shortlisted candidates to hiring managers with clear recommendations.
• Manage freelance recruitment activity from brief through to engagement.
• Coordinate freelance engagements from approval through to assignment commencement.
• Support the preparation and administration of freelance agreements and extensions.
• Support the People team to conduct and document IR35 assessments for UK contractor engagements.
• Ensure contractor and freelancer records are maintained accurately and compliantly.
• Work with the People Team and Finance to ensure engagements follow company policies and governance requirements.
• Monitor contract end dates and proactively coordinate extensions where required.
• Support onboarding and compliance processes through internal systems and platforms.
• Provide ad-hoc support to business initiatives focused on profitability, utilisation and resource optimisation.
• Support the engagement of international freelancers and contingent workers.
• Assist hiring managers in identifying the most appropriate engagement route, including freelance, contractor and Employer of Record (EOR) solutions.
• Liaise with approved EOR providers and external partners where required.
• Support compliance with local engagement requirements in partnership with the People Team and external advisors.

Skills

Recruitment

Talent acquisition

Stakeholder management

Organisation

IR35 assessments

Contractor engagement

ATS / workforce systems

Negotiation

Sourcing

UK compliance

Tools

ATS

HRIS

Job description

Emperor is an employee-owned corporate communications and creative agency with more than 240 partners, specialising in reporting, brand, digital, employee engagement, change and sustainability. We are looking for a proactive Freelance Talent Coordinator to join our People Team on a part-time five-month contract.

The role supports end-to-end engagement of freelance and contingent talent across our global business, working with hiring managers, the Talent Acquisition Partner, Resource Management,