Executive Assistant & Facilities Coordinator

Ardent; West Yorkshire; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

25 days annual leave

Enhanced maternity/paternity pay

Benenden Health Care

Cycle to Work scheme

Electric car leasing

Recognition awards

Long service leave

Discretionary annual bonus

Job summary

Ardent in the United Kingdom seeks a full-time Office and Facilities Support role to ensure smooth day-to-day operations. You will handle executive assistance for the Senior Leadership Group, front-of-house duties, and facilities coordination across local offices.

The role involves reporting on office usage, managing supplies, coordinating with vendors, and supporting events. The successful candidate will be organized, proactive and capable of building strong stakeholder relationships in a

Responsibilities

• Executive Assistant: Provide proactive support to the Senior Leadership Group (SLG), including diary management and preparation of key documents.
• Office & Facilities Operations: Maintain a professional, safe, and well-organised office environment; welcome visitors; manage reception; coordinate with vendors and monitor procurement.
• Administrative Support: Provide general administrative assistance and help with meetings and events.
• Reporting & Documentation: Produce accurate reports and log facilities, IT, and H&S issues; assist with reports on office usage and incidents.
• Front of House / Reception Duties: Be the first point of contact for visitors; manage visitor sign-in and deliveries; keep communal spaces tidy.
• Administrative Support: Organise team meetings, book rooms, assist with internal events, onboarding for new starters.
• Relationship Building: Build effective working relationships with clients and stakeholders; support leadership and teams.
• Leadership Development: Develop people leadership skills to inspire and empower high-performing teams.
• Market Knowledge: Basic understanding of infrastructure market and relevant policies.
• Technical Expertise: Knowledge of land access, land rights, wayleaves, easements, licenses, and stakeholder engagement.
• Negotiation and Engagement: Lead negotiations, develop and complete agreements, and reduce risks at examination.
• Communication: Excellent interpersonal skills; communicate effectively verbally and in writing.

Job description

Ardent in the United Kingdom seeks a full-time Office and Facilities Support role to ensure smooth day-to-day operations. You will handle executive assistance for the Senior Leadership Group, front-of-house duties, and facilities coordination across local offices.

The role involves reporting on office usage, managing supplies, coordinating with vendors, and supporting events. The successful candidate will be organized, proactive and capable of building strong stakeholder relationships in a